Accounts & Finance Executive, Pune (CTC- 4-5L per annum)

*Candidates preferred from PUNE Location ONLY*

Company Description

Xolopak India Ltd is a pioneering company in manufacturing sustainable consumable products for HORECA, Bakery and Home/Personal care industry in India. We operate in B2B and institutional business within this segment and have a pan India presence. Our products include single use wooden cutlery, ice-cream sticks and spoons, cake bases, speciality papers, luxury napkins, thermal rolls etc. Our prestigious customers include some of the largest brands in the food and ice-cream industry.

Job Overview

We are seeking a meticulous, responsible and efficient Accounts & Finance Executive to join our Finance Team. The candidate will be responsible for managing day-to-day accounting, banking, accounts payable, reconciliations, audit support and maintenance of financial records. The role requires close coordination with internal departments, vendors, customers, banks, auditors and other stakeholders to ensure timely execution of financial transactions, accurate accounting records, effective internal controls and compliance with applicable requirements.

Key Responsibilities:

1. Banking Activities

• Responsible for day-to-day banking activities, including fund transfers, vendor payments, and other banking transactions.

• Monitor and maintain adequate bank balances to ensure timely payments and smooth business operations.

• Prepare and process banking documents as required.

• Coordinate with banks for routine banking matters, documentation, confirmations, and other requirements.

• Ensure timely completion and updation of KYC and other bank-related compliances.

• Prepare and maintain bank-related records and documentation.

• Perform regular bank reconciliation and ensure timely identification and resolution of unreconciled items. • Monitor bank transactions and ensure proper accounting and documentation of all banking entries.

2. Accounts Payable

• Responsible for end-to-end Accounts Payable activities.

• Receive, verify, and process vendor invoices along with relevant supporting documents.

• Ensure invoices are properly approved and comply with company policies and applicable statutory requirements before processing.

• Prepare vendor payment requests and coordinate for timely release of payments.

• Maintain and reconcile vendor ledgers on a regular basis.

• Coordinate with vendors for resolving invoice discrepancies, outstanding balances, and payment-related queries.

• Monitor outstanding vendor balances and ensure timely follow-up for pending documents or confirmations.

• Prepare and submit the Monthly Creditor Ageing Report to management.

• Regularly update and maintain MSME vendor records and ensure availability of required supporting documentation.

• Ensure proper accounting and documentation of vendor advances, debit/credit notes, and other payable-related transactions.

3. Financial Record-Keeping:

• Maintain accurate and up-to-date Vendor billing records.

• Record and reconcile daily transactions.

• Ensure all financial data is entered accurately into the accounting software.

4. Compliance & Internal Controls

• Ensure compliance with company accounting policies, internal controls, and applicable statutory requirements.

• Maintain proper documentation and approval trails for financial transactions.

• Ensure segregation of duties and adherence to established finance processes.

• Identify process gaps and highlight potential financial or control risks to the reporting manager.

• Assist in strengthening and streamlining accounting and payment processes.

5. Support Audit Activities:

• Provide documentation and support during internal and external audits.

• Implement audit recommendations as necessary.

6. Other Duties:

• Assist in other accounting functions and special projects as needed.

• Collaborate with other departments to streamline processes and improve efficiency.

• Perform any other duties and responsibilities assigned from time to time in the interest of the Company.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Experience:

• 2-3 years of experience in billing, accounts receivable, or a related accounting role.

• Experience with accounting software and billing systems is preferred. Skills:

• Strong proficiency in Microsoft Office, particularly Excel.

• Excellent attention to detail and organizational skills.

• Strong analytical and problem-solving abilities.

• Effective communication and interpersonal skills.

• Ability to manage multiple tasks and meet deadlines.

Working Conditions

• Work Environment: Office setting.

• Hours: Full-time, standard business hours with occasional overtime as required.

Benefits:

• Competitive salary.

• Comprehensive health insurance.

• Professional development opportunities.

Xolopak India Limited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.