Accounts Assistant/Executive

Accounts Assistant/Executive

Location: Ahmedabad, Work from Office

Salary: 3 - 3.6 LPA

Department: Finance & Accounts

Reporting To: Finance Manager / Accounts Head

Experience: 1–3 Years (Freshers with relevant knowledge may apply)

Education: B.Com / M.Com or equivalent

EXPERIENCE

• 1–3 years of experience in Accounts Receivable / Accounts Payable preferred.

• Freshers with strong accounting knowledge and basic Zoho Books exposure are encouraged to apply.

ROLE OVERVIEW

We are looking for a detail-oriented and proactive Accounts Executive to manage our Accounts Receivable (AR) and Accounts Payable (AP) functions. The ideal candidate will maintain accurate financial records, ensure timely collections and vendor payments, and support reconciliation and reporting activities using Zoho Books.

KEY RESPONSIBILITIES

A. Accounts Receivable (AR)

• Generate and record customer invoices accurately in the accounting system.

• Track customer outstanding balances and follow up proactively for timely collections.

• Maintain the customer ledger and ensure accurate reconciliation.

• Record receipt entries and update payment details in the system.

• Coordinate with the sales team for payment follow-ups and dispute resolution.

• Prepare customer statements of accounts and share with clients as required.

B. Accounts Payable (AP)

• Verify vendor invoices against purchase orders and supporting documents.

• Maintain the vendor ledger and track due payments accurately.

• Prepare payment schedules aligned with due dates and the company payment cycle.

• Process vendor payments via bank transfer or cheque.

• Perform vendor reconciliation and resolve discrepancies in a timely manner.

• Maintain proper documentation for all vendor transactions.

C. System & Reporting

• Record all financial transactions accurately in Zoho Books.

• Maintain proper digital and physical records of invoices and payments.

• Prepare and present periodic reports, including:

◦ Outstanding receivables report

◦ Payables aging report

◦ Payment status updates

• Assist in financial audits and internal documentation as required.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Commerce, Accounting, or Finance (B.Com / M.Com preferred).

• Basic to intermediate knowledge of Zoho Books (mandatory; advanced expertise not required).

• Sound understanding of accounting principles related to AR and AP.

• Proficiency in MS Excel / Google Sheets for reporting and data management.

• Good communication skills for effective vendor and customer coordination.

• Strong attention to detail and organisational skills.

KEY COMPETENCIES

• Accuracy in Financial Records

• Time Management

• Vendor & Customer Communication

• Problem-Solving & Reconciliation