Job Description Accounts & Administration Executive (Trust)
Position: Accounts & Administration Executive
Organization: Trust / Charitable Organization
Key Responsibilities:
Accounts & Finance
- Recording and maintaining day-to-day accounting transactions in the accounting system.
- Passing bank entries and ensuring accurate reconciliation of bank accounts.
- Processing payments to vendors, service providers, and other stakeholders.
- Preparing and maintaining records related to TDS computation, working, and filing.
- Monitoring bank cheques, maintaining cheque registers, and coordinating cheque issuance/deposits.
- Assisting in periodic financial reporting and maintaining supporting documentation.
Administrative Support
- Preparing, recording, and maintaining Minutes of Meetings (MoM) for trustees, committees, and management meetings.
- Coordinating with trustees, trust members, donors, consultants, and other stakeholders for meetings, documentation, approvals, and routine operational matters.
- Acting as a point of contact between trust members and internal/external stakeholders to ensure smooth communication and timely follow-up.
- Scheduling meetings, circulating agendas, and maintaining records of discussions and action items.
- Managing financial and administrative records in an organized manner.
- Ensuring compliance with internal policies and statutory requirements related to accounting and documentation.
Required Skills:
- Basic knowledge of accounting principles and bookkeeping.
- Understanding of TDS provisions and filing procedures.
- Proficiency in MS Excel and accounting software (e.g., Tally).
- Good documentation and record-keeping skills.
- Strong attention to detail and organizational abilities.
- Effective communication and coordination skills.
Qualification:
- B.Com / M.Com or equivalent qualification.
- 13 years of experience in accounts and administrative functions, preferably in a trust, NGO, or similar organization.
