Job Title: Accounts Supervisor
Reporting to: Head of Finance
Job Summary
We are seeking a detail-oriented and proactive Accounts Supervisor to support day-to-day accounting operations for our company.
Key Responsibilities
Day-to-Day Accounting
- Maintain accurate and timely accounting records in QuickBooks Online (QBO)
- Post daily transactions including revenue, receipts, expenses, vendor invoices with proper classification of income, expenses, assets, and liabilities
- Bank, credit card accounting and reconciliation
Revenue & Receipts Reconciliation
- Reconcile daily/weekly revenue between source systems (POS / EMR / Zenoti) and QBO, further reconcile with bank deposits and receipts against reported revenue
- Investigate and resolve variances related to collections, refunds, chargebacks, and timing differences by following up with the team members
Accounts Payable (AP)
- Manage AP aging, obtaining approvals and ensure timely payments
Inventory Accounting
- Track inventory movements and costs
- Reconcile inventory balances between systems and accounting records
Month-End Close & Workpapers
- Prepare month-end schedules, supporting workpapers and assist in monthly close activities
- Support audit and tax requests with accurate documentation
Systems & Process Support
- Work with multiple systems such as QBO, Zenoti, POS systems, Bill.com, Divvy statements, EMR platforms
- Identify process gaps and suggest improvements for efficiency and controls
- Support transition of processes, documentation, and SOP creation
- Any other role/task that is assigned
Required Qualifications
- Semi qualified/Bachelor's degree in Accounting, Finance, or Commerce
- 4–7 years of relevant accounting experience (US accounting preferred)
- Strong working knowledge of QuickBooks Online
- Hands-on experience with reconciliations and month-end close
- Good understanding of US accounting concepts (accruals, revenue recognition basics, AP/AR)
- High attention to detail and strong analytical skills
- Ability to work independently and meet US time-zone deadlines
Preferred / Nice-to-Have
- Experience with Zenoti, POS systems, EMR systems
- Experience using Bill.com
- Exposure to multi-location or healthcare / retail businesses
- Prior experience working with US-based clients or companies
- Knowledge of internal controls and audit support
Key Skills
- Accounting and reconciliation
- AP Processing & Vendor Management
- Strong written and verbal communication
