Summary:
The AP Accounting Assistant role involves conducting in-depth analysis of past due payments, identifying root causes, and communicating with stakeholders and vendors to resolve payment issues. The role requires strong analytical skills to review vendor history, identify anomalies, and process payments with high accuracy.
Responsibilities:
- Conduct deep dive analysis on past due payments to identify root causes within the supply chain or internal systems. Lead resolution by performing follow-up tasks, communicating improvement opportunities, and agreeing on action plans with stakeholders to prevent recurrence.
- Analyze key supplier payment trends to determine mediation requirements. Use trend data to prioritize overdue accounts, identify patterns in payment failures, and escalate systemic issues.
- Act as the main point of contact for top suppliers. Build strong business relationships, create mutual trust, and resolve payment conflicts proactively to avoid shipment holds or business interruptions.
- Address all account-related inquiries and concerns from vendors. Ensure vendors are aware of and actively using tools to track payment status, raise disputes, and self-serve on overdue items.
- Manage escalations by triaging critical overdue cases, coordinating with internal teams to expedite resolution, and providing timely updates to vendors and leadership to prevent further business impact.
Requirements:
- 2 years of experience in a similar role.
- B.Com, CA, or any Finance degree.
Required Skills:
- Good analytical skills to review vendor history and identify anomalies.
- Proficiency in MS Excel, including pivot tables, VLOOKUP, conditional formatting, and data validation.
- SQL skills for using queries to extract and analyze payment data.
- Experience with MS Access or similar database tools.
- Root cause analysis and problem-solving abilities.
- Knowledge of financial reconciliation and accounts payable/receivable.
- Stakeholder management and vendor communication skills.
- Strong written and verbal communication.
- Attention to detail and accuracy.
- Ability to work independently and manage priorities.
Preferred Skills:
- Experience with data visualization tools such as QuickSight, Tableau, or Power BI.
- Trend analysis and pattern recognition.
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