Accountant

Job Description – Accountant

Position: Accountant

Department: Accounts & Finance

Employment Type: Full-Time

Work Location: Veddis Foundation, Gurugram

Experience Required: 3–6 Years

Educational Qualification: B.Com / M.Com / MBA Finance or equivalent

1. Role Overview

We are looking for a competent and detail-oriented Accountant to be deployed at Veddis Foundation, Gurugram, to manage its day-to-day accounting operations, financial records, statutory compliance support, reconciliations, and financial reporting.

The selected candidate will work from the client's premises and manage routine accounting activities independently, while working under the professional supervision and guidance of our CA firm, which provides accounting, taxation, and compliance services to the Foundation.

The role requires practical accounting experience, strong knowledge of GST and TDS, and a working understanding of NGO accounting, particularly Foreign Contribution Regulation Act (FCRA) compliance, documentation, and reporting requirements.

2. Key ResponsibilitiesA. Accounting & Bookkeeping

• Maintain books of accounts and record day-to-day financial transactions accurately.
• Manage purchase, expense, receipt, payment, and journal entries.
• Maintain general ledgers, vouchers, supporting documents, and accounting records.
• Perform bank, ledger, vendor, and other account reconciliations.
• Monitor accounts payable and receivable, as applicable.
• Maintain fixed asset records and support periodic verification and reconciliation.

B. NGO & FCRA Accounting

• Maintain accounting records and supporting documentation relevant to the Foundation's activities.
• Assist in maintaining FCRA-related books, records, and transaction documentation in accordance with applicable requirements.
• Track and reconcile foreign contributions, related utilisation, and designated bank account transactions, as applicable.
• Maintain records of grants, donations, project-wise expenditure, and fund utilisation.
• Assist in preparing utilisation statements, expenditure reports, and supporting schedules required for internal review, audits, and statutory reporting.
• Ensure proper documentation and traceability of financial transactions.

C. Taxation & Statutory Compliance

• Support GST and TDS compliance, including data preparation, reconciliations, and documentation, wherever applicable.
• Assist in the preparation of information and schedules required for income-tax, audit, and other statutory filings.
• Coordinate with the supervising CA firm for timely submission of accounting data and compliance-related information.
• Maintain a compliance calendar and ensure records are available within prescribed timelines.

D. Financial Reporting & MIS

• Prepare periodic financial reports, expense statements, ledger summaries, and MIS reports.
• Assist in the preparation of Income & Expenditure Accounts, Receipts & Payments Accounts, Balance Sheets, and other financial statements.
• Prepare project-wise and fund-wise expenditure reports, as required.
• Conduct ledger scrutiny and identify discrepancies, unusual entries, or unreconciled balances.
• Support month-end and year-end closing and account finalisation activities.

E. Audit & Coordination

• Coordinate with the supervising CA firm for accounting reviews, reconciliations, audit preparation, and account finalisation.
• Provide supporting documents, schedules, vouchers, and explanations required for audits and compliance reviews.
• Coordinate with the Foundation's authorised personnel for accounting information, approvals, and supporting records.
• Ensure accounting records are complete, organised, accurate, and readily accessible.

3. Required Qualifications & Experience

• B.Com, M.Com, MBA Finance, or an equivalent qualification.
• 3–6 years of relevant experience in accounting and finance.
• Prior experience working with an NGO, charitable foundation, or not-for-profit organisation is preferred.
• Practical knowledge of FCRA-related accounting, record maintenance, and reporting requirements is strongly preferred.
• Good understanding of GST, TDS, bookkeeping, bank reconciliation, and financial reporting.
• Experience in audit coordination and account finalisation.
• Ability to manage routine accounting operations independently while following the guidance and review process of a supervising CA firm.

4. Technical Skills

• Proficiency in Tally Prime / Tally ERP.
• Strong MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and SUMIF/SUMIFS.
• Familiarity with Zoho Books, SAP, Oracle, or other accounting software will be an advantage.
• Ability to prepare financial statements, reconciliation reports, and structured accounting schedules.

5. Key Skills & Competencies

• Strong accounting, analytical, and reconciliation skills.
• High attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to work independently at the client's premises and take ownership of assigned responsibilities.
• Strong documentation, organisation, and time-management skills.
• Professional integrity and ability to maintain confidentiality of financial information.
• Willingness to coordinate regularly with the Foundation's team and the supervising CA firm.

6. Working Arrangement

• The candidate will be stationed at Veddis Foundation's Gurugram office on a full-time basis.
• The candidate will manage routine accounting operations at the Foundation's premises.
• The candidate will work under the professional supervision of our CA firm, following the established accounting procedures, review mechanisms, and compliance timelines.
• The candidate will coordinate with the Foundation's authorised personnel for operational requirements and with our CA firm for accounting reviews, compliance support, reporting, and account finalisation.
• The role requires a consistent on-site presence to ensure continuity, timely accounting, proper documentation, and effective coordination.

Ideal Candidate: A hands-on Accountant with NGO accounting exposure, sound documentation and reconciliation skills, and practical knowledge of FCRA-related accounting, who can manage daily operations at the client's location while working within a structured professional review and compliance framework.