Job Title: Finance & Administration Officer
Location: DELHI, INDIA
Reports To: Bagga, Bhupinder Singh
Job Summary
We are seeking a proactive and detail-oriented Finance & Administration Officer to manage financial operations, oversee bookkeeping, and support administrative functions within our company. This role involves managing accounts payable and receivable, ensuring compliance, assisting in procurement, and handling month-end financial reporting. The ideal candidate will be highly organized, proficient in Tally, and capable of working independently while effectively supporting business operations.
Key Responsibilities
- Finance & Accounting
- Oversee all accounting, finance, and bookkeeping tasks independently.
- Oversee Accounts Receivable (AR), including issuing invoices, tracking payments, and following up on outstanding balances.
- Handle Accounts Payable (AP), including processing payments, vendor reconciliations, and conducting credit checks.
- Perform bookkeeping tasks, ensuring accurate financial records and timely reporting.
- Issue and manage Purchase Orders (POs) and procurement records.
- Prepare month-end reports, including cash flow reports, financial statements, and project cost tracking.
- Maintain and update financial data in Tally and ensure proper application of the Percentage of Completion (POC) accounting method.
- Assist with financial compliance, working with external consultants for Indian tax and regulatory matters.
- Support internal and external audit processes by preparing and organizing financial records.
- Support the finance team in cash flow planning and forecasting.
- Collaborate with senior management on financial planning and reporting enhancements.
- Support payroll and HR functions.
- Prepare internal reports to assist management in decision-making.
- Ensure compliance with all finance-related internal policies and external regulations.
- Identify opportunities for process automation and efficiency improvements.
- Administration & Office Management
- Perform general administrative duties to support daily office operations.
- Ensure accurate insurance and claims management, including policy tracking and documentation.
- Maintain accurate and organized records, ensuring compliance with company policies.
- Serve as the main point of contact for finance-related communications with external parties (banks, vendors, auditors, etc.).
- Ensure timely follow-ups and completion of all administrative tasks.
- Manage contract renewals and document filing systems to ensure proper recordkeeping.
- Assist in procurement tasks by tracking office inventory and purchasing supplies.
- Oversee expense claim processing and ensure compliance with company policies.
- Support travel and expense management processes for employees.
- Take initiative to streamline administrative and financial processes for better efficiency.
Qualifications & Skills
- Bachelor's degree in finance, Accounting, Business Administration, or a related field.
- Proficiency in Tally and other financial reporting software.
- Strong understanding of accounts payable, accounts receivable, and general bookkeeping.
- Familiarity with Indian compliance and tax regulations (handled with external consultant support).
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) for reporting and documentation.
- Excellent communication skills with fluency in English and the ability to follow instructions.
- Proactive problem-solving skills with a strong analytical mindset.
- Ability to manage multiple responsibilities efficiently in a project-based environment.
- Minimum 3+ years of experience in finance, accounting, and administration.
