Accountant & Admin Executive

FLEX Commodities is looking for a proactive, detail-oriented Accounts & Administration Executive to support our Singapore operations. 

This role suits an experienced accounting professional with strong knowledge of Singapore statutory compliance and office administration. You'll manage day-to-day accounting, payroll coordination, statutory reporting, and office admin — working closely with our Finance Manager in Dubai and the HR & Administration team.

Open to Singapore Citizens and Singapore PRs only.

Key Responsibilities

Finance & Accounting

- Manage accounts payable and receivable

- Process supplier payments and customer receipts

- Prepare journal entries and maintain the general ledger

- Perform bank and monthly balance sheet reconciliations

- Assist with month-end and year-end closing

- Maintain accurate records and supporting documentation

- Liaise with banks, auditors, vendors, and service providers

GST & Statutory Compliance

- Prepare and coordinate GST submissions

- Ensure compliance with Singapore accounting standards

- Maintain audit and tax documentation

- Coordinate with external accountants and corporate service providers

Payroll & Administration

- Coordinate monthly payroll with the payroll provider

- Administer CPF submissions and statutory contributions

- Maintain payroll records and handle employee queries

Office Administration

- Manage day-to-day admin of the Singapore office

- Coordinate office facilities, supplies, vendors, and service providers

- Maintain company and administrative records

- Coordinate courier services, travel, and office maintenance

- Assist with employee engagement activities and office events

- Manage procurement of pantry, stationery, and office supplies

- Coordinate office maintenance (incl. aircon servicing) via MCST-approved contractors

- Manage payment of office bills and petty cash, with accurate records and reconciliations

Regional Coordination

- Work closely with the Finance Manager in Dubai

- Collaborate with HR & Administration team

- Coordinate with regional teams across multiple locations

- Support ad hoc finance, admin, and operational projects

Qualifications & Skills

Education

- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Experience

- 3–5 years of relevant accounting and administration experience

- Hands-on experience with GST, CPF, payroll coordination, and Singapore statutory compliance

- Experience in a multinational or regional organization preferred

- Experience in commodities, shipping, marine fuels, trading, or logistics is an advantage

Technical Skills

- Proficient in Microsoft Excel and Office applications

- Experience with ERP/accounting systems (Odoo is a plus)

- Strong understanding of Singapore accounting practices and regulations

Soft Skills

- Strong analytical and problem-solving skills

- Excellent communication and presentation abilities

- Detail-oriented, able to meet tight deadlines in a fast-paced environment