Account Payable-Manager/Sr Manager

Designation: Senior Manager – Accounts Payable & Fixed Assets

Experience: Min 5 years

Function: Finance & Accounts

Location: Thane, Maharashtra

Working Days: 5.5 days

Qualification-CA/CA Inter

Job Purpose

We are looking for an experienced Senior Manager – Accounts Payable & Fixed Assets to lead and manage the Accounts Payable and Fixed Asset functions. The role will be responsible for ensuring accurate and timely vendor payments, strong financial controls, asset accounting, reconciliations, compliance, month-end closing and process improvements in line with company policies and accounting standards.

Key Responsibilities

1. Accounts Payable Management

• Lead the end-to-end Accounts Payable (AP) process, including invoice processing, validation, accounting and payment processing.
• Ensure timely and accurate processing of vendor invoices, debit/credit notes and employee/vendor reimbursements.
• Monitor 3-way matching – PO, GRN and Invoice and resolve exceptions.
• Review vendor balances, ageing, outstanding invoices and payment schedules.
• Ensure timely vendor payments as per agreed credit terms and company policies.
• Handle vendor reconciliations and resolve discrepancies with internal stakeholders and vendors.
• Monitor advances to vendors and ensure timely adjustment/settlement.
• Ensure proper accounting of TDS, GST and other applicable statutory deductions.
• Develop and monitor AP KPIs, ageing reports and payment-related MIS.

2. Fixed Asset Accounting

• Manage the complete Fixed Asset Accounting lifecycle – capitalization, additions, transfers, disposals, impairment and retirement.
• Ensure appropriate capitalization of PPE, IT assets, office equipment, leasehold improvements and other capital expenditure.
• Review CAPEX invoices and ensure correct accounting and classification.
• Maintain and periodically reconcile the Fixed Asset Register (FAR) with the General Ledger.
• Ensure accurate calculation and accounting of depreciation as per applicable accounting standards and company policies.
• Coordinate periodic physical verification of fixed assets and investigate discrepancies.
• Monitor assets under construction/CWIP and ensure timely capitalization.
• Ensure proper accounting and documentation for asset disposal, sale and write-offs.

3. Month-End & Year-End Closing

• Ensure timely closure of AP and Fixed Asset ledgers during monthly, quarterly and annual closing.
• Prepare and review AP, accruals, provisions, prepaid expenses and fixed asset schedules.
• Perform balance sheet reconciliations and ensure timely resolution of reconciling items.
• Support preparation of financial statements and management reporting.
• Coordinate with auditors during statutory, internal and group audits.

4. Compliance & Internal Controls

• Ensure adherence to Ind AS / applicable accounting standards, company policies and internal control procedures.
• Ensure compliance with GST, TDS and other applicable statutory requirements related to AP transactions.
• Strengthen controls around vendor creation, invoice approval, payment authorization and master-data management.
• Identify control gaps and implement corrective and preventive actions.
• Support internal and statutory audits and provide required schedules/documentation.

5. Team Management

• Lead, mentor and develop the AP and Fixed Asset team.
• Allocate responsibilities and monitor team performance and deliverables.
• Ensure adequate process documentation, cross-training and knowledge sharing.
• Drive a culture of accuracy, compliance and continuous improvement.