Account Manager

The role

Position: Account Manager

Contract type: Full Time

Reporting to: Head of Manning Office - India

Location: Mumbai - India

Role Overview:

As an Account Manager, you will be responsible for managing the financial operations of the India manning office, with a strong focus on crew-related accounts, payroll, budgeting, invoicing, and statutory compliance. Your role ensures financial accuracy, reporting integrity, and adherence to international maritime standards, local laws, and company policies. You will also support audits, streamline financial processes, and collaborate across teams to enable efficient crew management operations.

Key Responsibilities and Primary Deliverables

Financial Reporting & Reconciliation

• Maintain accounts records in line with accounting principles and statutory requirements.
• Prepare monthly recruitment fee calculations and reconciliation with London.
• Conduct monthly reporting to London and Singapore account team.
• Forecast fund disbursements and reconcile monthly invoices and remittances.
• Prepare annual fixed asset statements and reconcile with auditors.

2. Payments & Banking Operations

• Process vendor payments and prepare vouchers in Tally.
• Manage correspondence with banks for compliance and operational requirements.
• Reconcile remittances with principals, including exchange rate fixation with treasury.
• Coordinate with Zodiac London for seafarer allotments.
• Handle e-payments (TDS, PF, ESIC), issue TDS certificates, and calculate advance tax.

3. Statutory Compliance & Taxation

• Perform SWF & ITF Trust calculations and quarterly payments to NUSI/MUI.
• Ensure statutory compliance with TDS, GST, income tax returns, and annual filings.
• Manage PF, insurance, and labour law compliance for office staff.
• Oversee renewal of Shop & Establishment registrations and yearly LEI Code.

4. Audit & Internal Controls

• Prepare schedules and details for statutory and annual audits.
• Support auditors in scrutiny matters and ensure compliance with audit recommendations.

5. Administrative Accounting & Office Operations

• Maintain proper filing of monthly expense invoices, vouchers, and records.
• Review and manage annual maintenance contracts (AMCs) and vendor agreements.

Skills Profile

• Strong knowledge of accounting principles and financial reporting standards.
• Familiarity with maritime/shipping industry accounting practices, especially crewing and manning.
• Proficiency in Tally, QuickBooks, or ERP systems.
• Excellent organizational skills, attention to detail, and analytical thinking.
• Good communication and interpersonal skills for cross-functional collaboration.
• Ability to handle sensitive information with confidentiality.
• Strong time management and ability to meet deadlines under pressure.

Relevant Experience & Education

• Bachelor's Degree in Accounting, Finance, or Commerce.
• Additional certifications such as CA-Inter, CPA, or equivalent are a plus.
• 2–5 years of accounting experience, preferably in shipping, maritime, or logistics industries.
• Experience in payroll, invoicing, compliance, and crew-related financial operations preferred.
• Knowledge of international remittance processes and Maritime Industry operations are desirable.

Due to the volume of applicants, it is with regret that only shortlisted candidates will be contacted.