Account Manager

As a Accounts Manager, the role encompasses a broad range of responsibilities aimed at ensuring the accuracy and integrity of the company's financial data and compliance with relevant laws and regulations. The key areas of responsibility include:

1. Data Entry Management:

- Oversee and ensure the accurate and timely entry of financial data into the company's accounting software.

- Regularly review data entries for accuracy and consistency.

- Maintain and update the business booking sheet,

2. Data Reconciliation and Assessment:

- Conduct thorough reconciliations of financial data entered into the software.

- Assess the accuracy of financial records and make necessary adjustments to ensure alignment with actual transactions.

3. Daily Cash Book Management:

- Prepare daily cash books and ensure their reconciliation with actual cash balances.

- Maintain an up-to-date record of all cash transactions and ensure accuracy in reporting.

4. Bank Reconciliation:

- Ensure timely entry and verification of bank transactions in the accounting system.

- Conduct regular bank reconciliations to confirm that bank statements match the company's financial records.

5. Debtor Management:

- Coordinate with debtors to gather relevant information and prepare the debtor outstanding report.

- Regularly update the outstanding report and follow up with debtors for timely payment collection.

6. Outstanding Report Preparation and Follow-Up:

- Prepare and maintain an accurate report of outstanding payments owed by debtors.

- Implement timely follow-up strategies to ensure prompt payment and reduce outstanding balances.

7. Creditor Management:

- Ensure that supplier credit terms are clearly defined, ensuring that payments are made in a way that aligns with the company's liquidity and financial strategy.

-Build and maintain strong relationships with vendors ( Domestic and International ) to ensure smooth and efficient operations, and address any concerns or queries they may have about payments or invoicing.

8. Policy Review and Meetings with Management:

- Participate in meetings with the company's management to discuss and review the company's accounting policies.

- Provide insights and recommendations to management regarding improvements or changes to accounting policies.

9. Policy Advisory:

- Suggest and advise management on accounting policies, ensuring they align with best practices and regulatory requirements.

- Monitor policy implementation and suggest adjustments as necessary.

10. Banking Coordination:

- Act as the primary point of contact with the company's bankers for matters related to loans, cash credit (CC), and other banking facilities.

- Manage the company's banking relationships and ensure all banking activities are conducted efficiently.

11. Staff Coordination and Education:

- Lead meetings with junior accounting staff to provide guidance and training on accounting procedures.

- Ensure junior staff are well-versed in the company's accounting policies and practices.

12. Salary Sheet Preparation:

- Prepare and maintain the company's salary sheet, ensuring accuracy and compliance with statutory requirements.

- Manage the disbursement of salaries in a timely manner.

13. Incentive Preparation and OT disbursement:

- Ensure accurate and fair calculation of incentives based on the performance data and predefined incentive structures.

-Maintain clear records of all incentive calculations and approvals, ensuring that all payments are properly justified and auditable.

- Ensure accurate disbursement of employees OT

14. Tax Preparation:

- Prepare GST, TDS, and income tax data to be submitted to the company's Chartered Accountant (CA).

- Ensure all tax-related documentation is accurate and submitted within the required deadlines.

15. Coordination with Chartered Accountant (CA):

- Coordinate with the company's CA to ensure the timely filing of all statutory returns.

- Coordinate with the company's CA to finalize the balance sheet.

- Maintain regular communication with the CA to address any tax-related queries or issues.

16. Audit Coordination:

- Work closely with the CA to ensure the timely and accurate audit of the company's financial reports.

- Prepare all necessary documentation and facilitate the audit process

17. Coordination with legal Advisors

- Coordination with Legal Advisors for handling legal matters, including departmental cases

.- work closely with legal advisors to ensure that the company's financial and operational decisions comply with relevant laws, resolve disputes efficiently, and minimize legal risks.