Account Executive

Company Overview

Workstore Limited (formerly Staples) is a B2B service provider specializing in Office Supplies, Corporate Gifting, Facility Automation, and Lighting. With a Pan India presence, we cater to enterprise customers. Our Simplibuy platform offers a seamless P2P Procure-to-Pay solution. We introduce Dyson for commercial facility automation (hand dryers) and Elkay for water dispensers. For lighting, our merger with Retail Light Techniques brings 35 years of expertise in retail, now extending to corporate and pharmaceutical lighting solutions.

Read More about us on www.workstore.in, www.holistique.in, www.glidebrands.in

Role Summary

The Accounts Executive will be responsible for booking supplier expense invoices, ensuring approvals as per internal controls, managing accruals and provisions, and supporting statutory and taxation compliance. The role ensures accurate expense accounting, timely vendor payments, and proper documentation in line with company policies.

Key Responsibilities

1. Expense & Vendor Invoice Accounting

Book supplier and service provider expense invoices in the accounting system.

Verify invoices for correctness of details such as vendor name, GST, invoice date, tax breakup, and amounts.

Ensure expenses are booked under correct GL heads and cost centres.

2. Approval & Control Compliance

Ensure all invoices are processed only after required internal approvals as per company policy.

Maintain proper documentation and approval trail for audit purposes.

Follow delegation of authority and payment control processes.

3. Accruals & Provisions Management

Track open accruals and expense provisions at month-end.

Follow up with internal teams and vendors for pending invoices against booked provisions.

Reverse or adjust provisions once actual invoices are received.

4. Vendor Reconciliation & Follow-ups

Perform periodic vendor ledger reconciliations.

Resolve discrepancies related to short payments, advances, or debit notes.

Coordinate with vendors for missing or incorrect invoices.

5. Taxation & Statutory Compliance Support

Ensure proper accounting of GST on expense invoices (eligibility, input tax credit, RCM where applicable).

Support preparation and reconciliation for GST returns related to expenses.

Assist during statutory, tax, and internal audits by providing documents and explanations.

6. Reporting & Month-End Support

Assist in month-end closing activities related to expenses and payables.

Prepare basic MIS reports on expenses, accruals, and vendor balances.

Ensure timely and accurate expense recognition.

Skills & Competencies

Good understanding of accounting fundamentals

Basic knowledge of GST and statutory requirements

Attention to detail and process discipline

Proficiency in Excel and accounting software

Ability to coordinate with internal teams and external vendors

Qualifications & Experience

Bachelor's degree in Commerce or Accounting

14 years of experience in accounting or accounts payable roles

Experience with ERP/accounting software (Tally, SAP, Zoho, or similar)

What We Offer:

• Competitive Salary: Attractive compensation package commensurate with experience.
• Work-Life Balance: Flexible work arrangements and generous paid time off.
• Culture: A dynamic and inclusive work environment that values diversity and encourages innovation.

Location: Worli, Mumbai