Position Overview
Supporting & distribution function in the Finance department. Acting as the first point of contact for the Finance department
Key Responsibilities & Accountabilities
- Preparing and finalizing monthly revenue workings / welfare calculations and submitting to HKG team etc
- Preparing excel spreadsheet for Seafarer's Pre-joining expenses and processing vendor invoice in Eyeshare / D365 F&O
- Checking of all pre-joining expenses for seafarer's vessel nomination in Compas
- Uploading pre-joining expenses in D365 F&O and preparing journal entries
- Assisting other team staff for Disbursement account process / treasury process
- Compiling & sending Monthly manning details (seafarer's onboard)
- Compiling & sending monthly Training Fund A/c (course fee / logistics costs)
- Maintaining and reconciling data with WSM HK for DML, Type specific ECDIS course, Vessel specific courses & other costs
- Handling various monthly / quarterly union payments (SWFS / NUSI)
- Preparing and submitting ratings Provident Fund / Gratuity forms along with timely payment to Seafarer's PF & Gratuity office
- Maintaining income related records for Audit
- Liaising with vendors for timely submission of invoices, reconciling the same and arranging settlement
- Maintaining records for standby Seafarer's all pre-joining expenses (Medical, Uniform, Visa, Flag state, Logistics) for forwarding data to crewing team for updating status of Seafarer's joining the Vessel
- Tracing costs incurred towards seafarers / vessels as and when requested by senior management
- Back-up for Seasafe accounting / Treasury functions as and when required
- Other duties as assigned.
Qualifications
- Strong client relationship management and account development skills
- Proficiency in coordinating and collaborating with internal teams to meet objectives
- Familiarity with the maritime or shipping industry is a plus
- Graduated with a Bachelor of Commerce.
- 1 to 3 years of relevant experience in relevant field
- Proficiency in MS Office.
- Strong organizational, multitasking, and problem-solving skills
