Role Summary
The Accounts Payable Executive will be responsible for processing vendor invoices, validating support documents, ensuring accurate and timely payments, managing reconciliations, and supporting monthly closing activities. The role requires strong attention to detail working knowledge of GST rules, TDS applicability, and effective vendor coordination.
Key Responsibilities
1. Invoice Management:
- Receive, verify, and process vendor invoices along with supporting documents (PO, GRN, agreements, contracts, etc.).
- Ensure compliance with company policies and statutory requirements (GST, TDS).
- Validate vendor codes, GL codes, cost centers, and business areas before posting.
- Handle vendor queries related to invoices, deductions, payment status, or rejections.
- Identify discrepancies and coordinate with vendors and internal departments for resolution.
2. Payment Processing:
- Prepare vendor payment runs (NEFT/RTGS/IMPS/Cheque) as per due dates.
- Ensure timely release of payments based on credit terms and ageing.
- Process advance payments and adjust them during invoice book
3. Vendor Management
- Maintain and update vendors master data in the system.
- Respond to vendor queries and resolve payment-related issues promptly and professionally.
- Perform periodic vendor ledger reconciliations.
- Track open items, pending invoices, duplicate entries, and mismatches.
- Assist in month-end closing activities including accruals, provisions, and AP ageing reports.
4. Compliance & Reporting
- Ensure compliance with GST input tax credit rules (eligible & ineligible ITC).
- Deduct and deposit TDS accurately as per applicable sections.
- Support internal, statutory, tax, and GST audit requirements.
- Apply correct TDS sections and rates; ensure compliance with GST input rules.
- Maintain accurate records and documentation for audit requirements.
6. System & Process Management
- Maintain and update AP workflows in SAP system.
- Maintain proper documentation and digital records for audit & future reference.
- Support process improvements to streamline AP and documentation processes.
Required Skills & Competencies
- Strong understanding/Good knowledge of Accounts Payable processes.
- Working knowledge of GST (Input credit rules), TDS, and basic accounting concepts.
- Experience with SAP / Tally / ERP systems.
- Strong Excel skills (VLOOKUP, Pivot, formulas, basic reconciliation).
- Attention to detail and accuracy in data entry.
- Good communication and coordination skills.
- Ability to meet deadlines and manage multiple tasks effectively.
Key Competencies
- Attention to detail
- Time management
- Problem-solving
- Process orientation
- Integrity and confidentiality
- Ability to work under timelines
Desired Personality / Expected Skills
- Problem Solver Able to understand requirements and resolve issues effectively.
- Active & Positive Attitude Able to communicate logically, precisely, and promptly.
- Quick & Self Learner Eager to learn new skills and handle new tasks efficiently.
- Strong Commitment Dedicated to completing assigned tasks on time.
- Good Communication Skills Proficient in English and the local language; Hindi preferred (optional).
- Hardworking & Flexible Willing to work overtime when required.
- Operational Improvement Capable of managing and continuously improving daily operations.
- MS Office Proficiency Strong computer skills with good knowledge of Excel.
- Accounting Software Knowledge Familiar with Tally, SAP, and other accounting software.
