Account Executive – Import Documentation & Inventory Coordination

2-4 Years

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Early Applicant

Job Description

Responsibilities

Verify and process import documents: Tax Invoice, Customs Bill of Entry (BOE), and Vendor Service Bills
Ensure 100% accuracy in product and document receipt: report discrepancies immediately
Physically verify materials against invoices and customs documents
Investigate and resolve incomplete or missing documentation
Prepare Import Cost Sheets (IR Sheets) for shipments, converting USD to INR
Amend Purchase Orders (PO) in SAP based on IR Sheets
Maintain digital records of import documents for audit and compliance
Dispatch original BOE and related documents to Head Office for payment and filing
Ensure timely Goods Receipt Note (GRN) within 24 hours of receipt
Coordinate stock put-away and maintain bin-wise inventory in SAP
Create bin locations for new SKUs and perform weekly cycle counts
Reconcile inventory and download monthly stock reports
Generate E-way bills for inward shipments
Outbound Operations
Process customer orders and shipping documentation in SAP
Prepare and validate invoices for dispatch
Physically verify outbound materials against invoice details
Basic Qualifications
Bachelor's degree in finance, Commerce, or related field
2–4 years of experience in finance operations related to logistics/imports
Familiarity with international trade documentation and SAP ERP systems