Essential Duties and Responsibilities:
Logistics:
- Deposit cheques to the bank and promptly notify the relevant person in the event of any cheque returns for follow-up.
- Send dispatch details to parties via email.
- Monitor courier tracking and promptly address any shipment delays or issues to ensure smooth delivery coordination.
- Follow up on Cash on Delivery (COD) payments with couriers once the courier has been received by the party.
- Update the Google sheet with the status of COD payments received from the courier.
- Use SAP B1 Software for delivery tracking, dispatch status updates, and payment recording
Admin & Account:
- Maintain and regularly update follow-up sheets, providing them to the concerned team for further action.
- Send daily emails to each state regarding outstanding payments in a professional manner.
- Clear suspense entries daily and update account information with field payments.
- Manage accounts receivable for Delhi and Chennai regions once every 15 days.
- Daily update of long Post-Dated Cheques (PDCs) or revised cheques, ensuring system updates.
- Thoroughly check each invoice for outstanding balances, hold cheques, or bounced payments before shipment to clients.
- Conduct a monthly analysis of instrument sales versus PDCs for accuracy and discrepancy identification.
- Actively follow up on pending payments from clients to ensure timely collections
Education and/or Experience
- Bachelor's degree in business administration, Finance, Accounting, or a related field.
- At least 1-2 years of experience in logistics, administration, or accounts management, Payment Follow-up.
Preference:
Hindi known candidate is given more preference.
Required Knowledge, Skills, and Abilities
- Knowledge in SAP B1 Version.
- Ability to meticulously check invoices, monitor payments, and update records accurately.
- Basic understanding of accounting principles, accounts receivable, and cash handling processes, capacity to develop and implement strategic sales plans aligned with business objectives and market dynamics.
- Knowledge of maintaining and updating financial records, reconciling accounts, and managing suspense entries.
- Familiarity with logistics processes, courier tracking systems, and handling COD payments.
- Efficiently manage and prioritize multiple tasks such as tracking shipments, following up on payments, and maintaining records.
- Strong written and verbal communication skills for sending professional emails and coordinating with various stakeholders.
