JOB DESCRIPTION
Job Title : Compliance Officer (Company Secretory)
Department : Finance
Sub Department : -
Reporting : Manager
Core Responsibilities:
- Guide & support the chairman and the board to ensure they are operating in accordance with rules and regulations of Companies Act and to ensure ensuring the board functions efficiently and effectively.
- Facilitate good communication between the board, committees, senior management and non-executive directors, and shareholders
- Organising, preparing agendas for and taking minutes of board meetings and annual general meetings
- Take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes
- File necessary documents with Companies House, such as annual tax returns and audit reports
- Inform Registrar of Companies of any significant changes to the company's share capital, administration or registered address
- Monitor changes in relevant legislation and the regulatory environment and take appropriate action
- Liaise with external regulators and advisers, such as lawyers and auditors
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
- Pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers.
Key Performance Indicator:
- Reporting to management in time
- Ensure tax compliance within statutory deadlines
- Ensure Timely submission of necessary cost and savings reports to management.
- Liaising with Head office for various areas under control as and when required.
- Effective Leadership and objective analysis of the things.
- Ensure smooth audits – HO, Internal as well as statutory.
Qualifications and Skill Sets:
- Minimum CS completed
- Working experience of 1-3 years
- Shipping/Empty Container yard/CFS Industry experience will be preferable.
- Excellent written & verbal communication
- Good administrative skills
- Relevant experience in finance
- Well verse with Tally ERP and MS office
- Reasonable knowledge of taxation
- Good analytical and presentation skills
- Should be able to manage changes
