Position Title: Team Member Store & Raw Material (Accounts Payable)

Key Result Areas (Max 1325 Characters)

Supporting Actions (Max 1325 Characters)

Stores and Raw Material Bill Passing: Timely bill passing and payments to vendors
Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
Process store and raw materials bills against purchase orders (PO) and other supporting documentation on a timely basis
Process each invoice posting for deductions (LD clause, ABG/PBG clause, quality calculations) and bonus (salt & Coal related) as per PO terms
Process accurately debit notes and credit notes as a when require on time
Monitor receipt of goods against vendor advances along with bank guarantees, ABG and PBG and follow-up with relevant teams for prompt action
Perform GR/IR clearing, vendor clearing, debit balance etc. as required
Monitor Retention Money GL and take necessary action on timely basis
Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries, creditor reinstatement on timely basis
Process import related bills by processing vendors bills and perform appropriate accounting entries
Vendor Management & Reporting: Create & maintain accurate vendor records and prepare reports for management
Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
Any exceptional cases to highlighted and escalate on time
Support to roll out of any new process &system
Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
Manage the receipt of TDS/TCS certificates from vendors on timely basis
Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
Follow SOPs to ensure Corporate Governance and regulatory compliances
Coordination with Stake Holders: Ensure to resolve all queries on time
Coordinate with respective departments and respond to vendor queries in a timely manner
Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
Lead the process of balance confirmation of vendors on defined frequency.
Reconcile accounts payable transactions to ensure accurate financial reporting
Assist with audits and other compliance activities as needed by teams
Any other activity that the management may assign from time to time.