EXECUTIVE ASSISTANT TO THE CEO

(preferably from Real Estate Background)

Divyasree Developers Pvt. Ltd.· Bangalore

Senior Individual Contributor· Reporting directly to CEO – Commercial Real Estate

Location Bangalore (Office-First)

Experience 6–10 Years

Scope Professional + Personal

About the Organisation

Divyasree Developers is one of South India's most respected commercial real estate developers, with a portfolio spanning premium Grade-A office assets across Bangalore and Hyderabad. The CEO – CRE also serves as Pro Chancellor of REVA University, one of Bangalore's leading private universities, making this a uniquely multi-dimensional leadership office.

About the Role

This is a high-trust, high-discretion role that sits at the centre of the CEO's professional and personal universe. The Executive Assistant will serve as the CEO's primary operational partner — ensuring that his time, information, and energy are deployed at maximum impact across a complex, fast-moving portfolio.

The right person will combine the polish of a seasoned EA, the commercial awareness of a real estate professional, and the agility to manage personal logistics.

Key Responsibilities

Calendar & Time Management

Own and manage the CEO's end-to-end calendar across CRE, REVA University, and personal commitments — prioritising ruthlessly and protecting deep-work time
Coordinate complex multi-party scheduling with internal leadership, external stakeholders, brokers, tenants, and institutional partners
Plan and execute all domestic and international travel — flights, hotels, ground transport, visas, and itineraries
Anticipate scheduling conflicts before they arise and resolve proactively

Meeting Preparation & Follow-Through

Prepare crisp pre-read briefs, context notes, and agenda packs for every significant meeting
Attend key internal reviews and capture accurate, action-oriented minutes of meetings (MoMs)
Own the post-meeting follow-up loop — tracking commitments, chasing deliverables, and escalating stalled items to the CEO's attention
Maintain a live action-item tracker across projects and flag delays proactively.

Stakeholder & Communication Management

Act as the first point of contact for internal teams, external stakeholders, consultants, and vendors approaching the CEO's office
Draft, review, and send professional correspondence — emails, letters, WhatsApp messages — in the CEO's voice
Manage relationships with key contacts
Screen and triage inbound communication, surfacing what requires the CEO's attention and resolving what does not

Personal & Family Coordination

Coordinate personal appointments, family scheduling, and household logistics with complete discretion
Manage personal travel planning, including leisure trips and special occasions
Liaise with personal service providers, vendors, and institutional contacts on personal matters as required
Maintain total separation and confidentiality between professional and personal information streams

What We're Looking For

Experience & Background

6–10 years as an Executive Assistant or Senior EA, ideally supporting a CXO, MD, or Founder
Prior exposure to real estate, infrastructure, financial services, or professional services firms strongly preferred
Experience managing a dual scope (professional + personal) for a senior leader

Skills & Competencies

Exceptional written English — capable of drafting polished correspondence, sharp MoMs, and executive summaries independently
Tech-savvy: comfortable with AI tools (ChatGPT, Claude), Google Workspace (Gmail, Calendar, Drive, Docs), and task/project management platforms
Commercially aware — understands basic real estate, financial, and business concepts without needing them explained each time
Discretion as a default — handles confidential personal and business information with absolute integrity
Operationally sharp — builds systems, creates checklists, follows up without being asked, and closes loops
Composed under pressure — the CEO's world moves fast; this person needs to match that pace without drama

Personality Fit

Proactive, not reactive — anticipates needs before they are voiced
Direct communicator — able to push back when needed, flag issues early, and communicate status without prompting
Relationship-oriented — warm with people, trusted by the inner circle

Working Style & Expectations

Based in Bangalore, working primarily from the Divyasree corporate office
Standard hours: Monday to Saturday, approximately 9 AM – 7 PM
Flexible availability for urgent matters outside standard hours — this is a high-trust, high-access role
Travel will be required occasionally, both domestic and international, aligned with the CEO's schedule

How to Apply

This search is being conducted on a confidential basis through our executive search partner. Interested candidates are invited to share their updated CV along with a brief note on their most relevant experience.

Contact: [HIDDEN TEXT]

All applications will be treated with strict confidentiality.

Executive Assistant to Chief Executive Officer