Percept Limited is looking for a smart, proactive and highly organized Executive Assistant. The role requires strong coordination skills, attention to detail and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

1. Executive Support

Manage the MD's calendar, appointments, meetings, and travel schedules.
Screen and prioritize emails, calls, and correspondence on behalf of the MD.
Prepare meeting agendas, presentations, and briefing documents.
Regular updation of contact information of his contacts.

2. Coordination & Communication

Schedule internal and external meetings for the MD with clients, external stakeholders and internal teams.
Prepare meeting agendas, presentations, and briefing notes.
Take minutes of meetings and track follow-ups with relevant teams.
Assist in coordinating the MD's involvement in events, client meetings, and industry forums.
Coordinate and ensure the distribution of passes to all the guests as per the approved list for our events.

3. Administrative Management

Maintain organized records, files, and documents.
Prepare reports, presentations, and business correspondence.
Manage travel and hotel bookings, itineraries for domestic and international tours and submit the expense reports to the Accounts department on timely basis.

4. Confidentiality & Discretion

Handle confidential and sensitive information with the highest level of discretion.
Maintain professionalism while dealing with internal and external stakeholders.

5. Project & Task Management

Assist the MD in tracking strategic projects and priorities.
Coordinate with teams to ensure timely completion of tasks assigned by the MD.

Key Skills & Competencies

Excellent organizational and time-management skills
Strong written and verbal communication skills
High level of confidentiality and integrity
Ability to multitask and work under pressure
Strong coordination and follow-up skills
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

Qualifications

Bachelor's degree in Business Administration, Management, or related field.
5–10 years of experience as a Personal Assistant / Executive Assistant to senior leadership.

Preferred Experience

Experience working with senior executives or leadership teams.
Experience in corporate, media, marketing, or event management environments.

Personal Attributes

Highly organized and detail-oriented
Proactive and solution-oriented
Professional demeanor and interpersonal skills
Ability to work independently and maintain discretion
Should be open to travel if needed

Executive Assistant

Executive Assistant (EA)