Role Overview

The PMO + Executive Assistant will support the MD and leadership team in driving organizational priorities, project governance, business reviews, MIS, and cross-functional follow-ups.

The role requires someone who can operate with high ownership, confidentiality, urgency, and attention to detail, while coordinating with multiple functions and ensuring that key decisions and action items are executed on time.

Key Responsibilities PMO & Project Governance

Support the MD and leadership team in tracking strategic projects, business initiatives, and critical action items.

Maintain project trackers, dashboards, MIS and management reports.

Coordinate periodic project review meetings and management reviews.

Track milestones, deliverables, dependencies, risks, delays and escalation points.

Follow up with functional/project teams to ensure timely closure of action items.

Prepare weekly/monthly project and business review reports for leadership.

Consolidate updates from Engineering, Projects, Procurement, Finance, HR, Operations and other functions.

Maintain action trackers and ensure ownership and deadlines are clearly defined.

Highlight critical deviations, bottlenecks and pending decisions to leadership.

Executive Assistance to MD / Leadership

Manage the MD's calendar, meetings, appointments and priorities.

Prepare meeting agendas, briefing notes, presentations and review materials.

Attend important meetings, capture Minutes of Meeting (MoM) and track action items to closure.

Coordinate with internal and external stakeholders on behalf of the MD.

Support preparation of management presentations, business reviews and leadership decks.

Maintain confidentiality of sensitive business, financial and strategic information.

Ensure timely follow-up on decisions taken by the MD and leadership team.

MIS & Reporting

Prepare and maintain daily/weekly/monthly MIS for leadership.

Develop dashboards and trackers for project progress, procurement, financials, manpower, timelines and key business metrics.

Analyze data and provide concise summaries highlighting status, risks, delays and required actions.

Ensure accuracy and timely circulation of management reports.

Maintain structured documentation and records for leadership reviews.

Cross-Functional Coordination

Act as a central coordination point between the MD, project teams and corporate functions.

Drive follow-ups across departments and ensure commitments are delivered within timelines.

Coordinate with external consultants, vendors, clients and business partners when required.

Support leadership in resolving cross-functional dependencies and escalations.

Required Qualifications

Bachelor's degree in Engineering, Management, Business Administration, Finance or a related field.

8–15 years of experience in PMO, Executive Office, Project Coordination, Management Consulting, Business Operations or Executive Assistant roles.

Experience working directly with MDs, CEOs, CXOs or senior leadership is highly preferred.

Strong experience in project tracking, MIS, management reporting and stakeholder coordination.

Excellent proficiency in MS Excel, PowerPoint and Word.

Experience with project management / reporting tools is an advantage.

Preferred Industry Experience

Data Centers / AI Data Centers

Infrastructure / EPC

Engineering & Construction

Power / Energy

Mission Critical Infrastructure

Industrial Projects

Technology / High-growth organizations

Key Competencies

Strong project management and execution skills

Excellent follow-up and coordination skills

Strong analytical and problem-solving ability

Excellent written and verbal communication

Advanced MS Excel and PowerPoint skills

Strong presentation and reporting capability

Ability to manage multiple priorities simultaneously

High attention to detail and accuracy

Strong stakeholder management skills

Ability to work with senior leadership

High level of confidentiality and integrity

Ownership-driven and execution-oriented mindset

Ability to work in a fast-paced, rapidly scaling organization

Success in the Role

The successful candidate will ensure that leadership priorities are converted into clear actions, tracked rigorously,

and closed on time, while providing the MD with accurate information, effective coordination and visibility across

critical business and project initiatives.

Skills: project governance,project coordination,reporting,pmo,project,management,leadership,business operations,consulting