Job Title: Assistant Manager – Administration

Industry: Architectural Hardware Fittings

Experience: 10 to 12+ years

Location & Work Mode: Andheri, Mumbai & Work From Office

Working Hours & Days: Regular & Monday to Saturday (2nd & 4th Saturdays Off / Alternate Saturdays)

Job Type: Full-Time | Permanent

Compensation Range: 12 LPA CTC

Job Brief

We are looking for an Assistant Manager – Administration to lead daily admin work across offices, branches, warehouses, and showrooms.

This role is ideal for a hands-on professional who enjoys taking ownership, solving problems, and keeping things running smoothly. You will work with teams, vendors, and government offices to ensure safe, compliant, and cost-effective operations.

You will also play a key role in vendor management, facility upkeep, travel, leases, assets, and admin policies across locations.

Responsibilities

Manage admin activities across the Head Office, branches, warehouses, and showrooms.
Ensure all facilities are clean, safe, well-maintained, and ready for daily work.
Manage housekeeping, security, office equipment, ACs, and other facility needs.
Select, manage, and negotiate with vendors for admin and facility services.
Manage AMCs, rent, travel, hotels, car rentals, courier, water, food, and other service contracts.
Build vendor tie-ups for travel, hotels, car rentals, and courier services across India.
Find ways to reduce costs while keeping service quality high.
Track office assets, furniture, equipment, stationery, and other admin items.
Lead and guide office assistants, security, housekeeping, and admin teams.
Manage employee travel, hotel bookings, tickets, and local transport.
Support smooth movement of goods between warehouses and locations.
Manage rental and lease renewals for offices, branches, warehouses, and showrooms.
Create and implement admin policies and processes across locations.
Ensure timely renewal of licenses, permits, utility payments, and other statutory requirements.
Handle government notices and ensure compliance with local rules.
Conduct regular admin checks, audits, and team meetings across locations.
Work closely with HR, Finance, Sales, Logistics, and other teams to solve admin needs.

Qualifications

BBA, MBA, or a relevant qualification.
10 to 12+ years of experience in administration and facility management.
Strong experience in managing multiple offices, warehouses, or showrooms.
Must have experience in vendor management and admin compliance.
Strong negotiation and decision-making skills.
Good planning, problem-solving, and organisational skills.
Ability to manage multiple tasks and locations at the same time.
Good communication and people management skills.
Willingness to travel between offices, branches, warehouses, and other locations as and when required.

Why Join Us

Take ownership of administration across multiple business locations.
Work closely with senior leaders and different business teams.
Get the opportunity to build better admin systems and processes.
Play a key role in cost control and smooth business operations.
Lead teams, vendors, and important facility projects.
Grow with a fast-moving business in the Architectural Hardware industry.

Application Instructions

If you possess the qualifications and are driven to excel in your field, we warmly invite you to apply by sharing your updated resume at [HIDDEN TEXT] or by applying directly through this platform.

Note: We value every application. Due to the high volume of applications, only shortlisted candidates will be contacted. Your understanding is appreciated in this regard!

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Assistant Manager Administration