Company Description

Seasia Infotech is a global IT services and digital engineering company established in 2000. We work with startups, SMEs, and large enterprises across the world to help them grow through technology.

Seasia Infotech has completed more than 50,000 projects across 36+ countries and has worked with leading brands such as Mahindra, Flipkart, and Harley-Davidson. The company has expertise in AI, software development, cloud, cybersecurity, UI/UX, and other emerging technologies and is part of the wider Seasia Group.

Role Description

This is a full-time, on-site Accounts Receivable Consultant role based in Chandigarh, India.

The person in this role will handle billing, invoicing, payment tracking, account reconciliation, and finance-related compliance across multiple group companies.

The role involves regular coordination with clients, vendors, project managers, the accounts team, and senior management to make sure invoices are raised on time, payments are received and recorded correctly, and all required filings and records are completed on time.

Key ResponsibilitiesBilling & Invoicing

Prepare and send client invoices and e-invoices for different group companies.
Handle around 5–15+ invoices per day, depending on business requirements.
Submit invoices through client portals and email and confirm that they have been received.
Maintain invoice records, payment trackers, revenue sheets, and pending-payment reports.
Update billing and payment details in the company ERP.
Follow up with clients on pending invoices and payments.
Check and resolve billing or payment differences.
Maintain invoice history and GST-related workings.

Accounts Receivable & Reconciliation

Track client payments and match them with the correct invoices.
Maintain outstanding payment and aging reports.
Reconcile customer accounts and ledgers regularly.
Track foreign payments received from international clients.
Maintain records of inward remittances and related documents.
Check TDS deductions and reconcile them with client payments.
Identify and resolve differences in payments, invoices, and ledgers.

Tax & Statutory Compliance

Prepare TDS calculations and reconciliations.
Support and file quarterly TDS returns such as 24Q and 26Q.
Handle STPI filings, returns, data uploads, and related documents.
Prepare and file Professional Tax returns where applicable.
Prepare, distribute, and correct Form 16 for employees.
Handle bulk Form 16 processing for approximately 50–85+ employees.
Support CA, tax, and statutory audits by preparing documents and reports.
Make sure all required filings are completed within the given deadlines.

Vendor & Payment Management

Maintain vendor payment sheets and records.
Check and process vendor invoices.
Follow up with vendors for incorrect or pending invoices.
Coordinate with vendors regarding billing and payment issues.
Coordinate vendor cheque and payment processing.
Reconcile vendor payments and records.

Coordination

Coordinate with Project Managers to collect billing, attendance, leave, and project details needed for invoicing.
Follow up with clients regarding pending invoices and payments.
Coordinate with the Accounts and Finance teams on payments, reconciliations, audits, and other finance matters.
Work with senior management when approval or clarification is required.
Coordinate with internal teams to resolve billing and payment issues.

Reports & Records

Maintain a Daily Status Report (DSR) of completed and pending work.
Maintain payment trackers, invoice history, sales sheets, revenue sheets, and other finance records.
Prepare regular payment, aging, reconciliation, and collection reports.
Keep all financial and compliance documents properly organized and updated.

Qualifications

B.Com, M.Com, or a bachelor's degree in Finance, Accounting, Commerce, or a related field.
Good understanding of accounting, billing, invoicing, and accounts receivable.
Good communication skills for working with clients, vendors, and internal teams.
Good attention to detail and ability to work with numbers and financial records.
Ability to manage multiple tasks and meet deadlines.

Experience

2–4 years of experience in billing, accounts receivable, finance, or accounting.
Experience in an IT/ITES, consulting, or services company is preferred.
Experience working with international or export clients is an advantage.
Experience with TDS filing, STPI filing, Professional Tax, and Form 16 is preferred.
Experience handling foreign payments or FIRC-related work is an advantage.
Experience working with multiple companies or legal entities is preferred.
Experience with ERP or accounting software is an advantage.

Skills

Strong MS Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and reconciliations.
Good knowledge of billing, payments, and account reconciliation.
High attention to detail.
Good follow-up and communication skills.
Well-organized and able to manage deadlines.
Comfortable handling a high volume of invoices and financial records.
Able to work independently and coordinate with different teams.