Junior Events Project Coordinator

Responsibilities

Coordinate event and project arrangements by liaising with clients, vendors, and suppliers to ensure timely and accurate execution
Follow up on project schedules, quotations, approvals, and requirements to maintain progress and meet deadlines
Prepare quotations, proposals, and simple presentations to support project planning and client communications
Provide regular project updates and respond to client enquiries to maintain clear communication
Coordinate vendor participation and placements for events, ensuring alignment with project goals
Support enquiries and coordination specifically for event lighting projects to facilitate smooth operations
Attend site visits, meetings, and project planning sessions to assist with on-site execution and team collaboration
Assist with event setups, festive lighting installations, and other on-site project activities to ensure successful delivery
Maintain accurate project schedules, invoices, documents, and records for effective project tracking
Collaborate closely with operations and project teams to ensure projects are completed smoothly and efficiently

Preferred competencies and qualifications

Diploma in any discipline
Proficient in Microsoft Word, PowerPoint, and basic spreadsheets to prepare project documents
Basic knowledge of Canva and Google Workspace to support presentation and coordination tasks
Comfortable communicating with clients, vendors, and suppliers to build professional relationships
Willingness to travel to project sites around Singapore approximately 2-3 times per week to support on-site activities
Own transport is an advantage but not required
Fresh graduates are welcome attitude, reliability, communication skills, and eagerness to learn are highly valued

Other Information

Salary: $2,500 - $3,000 per month plus commission/performance incentives for successful vendor placements and event lighting projects
Working Hours: Monday to Friday, 9:00am - 6:00pm, with occasional extended or adjusted hours during event setups or festive periods time-off-in-lieu provided for additional hours worked
Location: Defu South Street 1, Singapore office-based with regular site visits

Training and guidance provided by experienced team members Hands-on exposure to event planning, coordination, and on-site operations including pasar malam, food fairs, and festive lighting projects.
Career progression opportunities available as experience and responsibilities grow