Responsibilities

Strategic Sourcing:

Plan and forecast Capex procurement needs based on the projects in pipeline and organization's strategic objectives.
Formulate contractual terms and conditions for major EPC contracts to secure favorable terms.
Negotiate with vendors for long-term contract terms to ensure beneficial agreements.
Select the bidding process, prepare vendor selection approaches, and vendor evaluation criteria to streamline the procurement process.
Review RFI and RFP documents, identify potential bidders, and organize pre-bid meetings to facilitate a competitive bidding process.
Conduct technical and commercial bid evaluations and fact-based negotiations/e-auctions to select the best vendors.
Review Notes for Approval (NFA) for selected bidders and obtain required approvals to ensure compliance with company policies.
Leverage extensive experience in mining and material handling procurement, including handling mining and EPC contractors, explosives, CHPP, and project monitoring to develop and implement procurement strategies.

Core Procurement Activities

Understand the Techno-Commercial strategy and plan for the Business Unit (BU) to implement strategic initiatives for all categories (Group-wide/BU specific) as per plan.
Oversee the review of approved PRs from user departments to ensure correctness and completeness of PRs.
Coordinate with leads in identifying the type and method of procurement based on material/service type, urgency, stock availability, rate contracts, value, and delivery timeline to optimize procurement efficiency.

Contract Management

Oversee the preparation of contract documents as per protocols and standard templates to ensure consistency and compliance.
Set up approved contract records within the ERP system to maintain accurate and accessible records.
Maintain contract documents for future reference and compliance to ensure traceability and accountability.
Collate Advance Bank Guarantee/Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from vendors to secure financial assurances.
Prepare, review, and issue rate contracts based on approved NFAs to secure long-term pricing agreements.
Prepare master outline agreements in ERP systems based on rate contracts to streamline procurement processes.
Prepare PO/SO for procurement under valid rate contracts to facilitate timely procurement.

Supplier Management

Oversee the identification of vendor evaluation criteria in consultation with quality, engineering, and project management departments to ensure rigorous vendor selection.
Ensure completeness of forms submitted by vendors and update the approved vendor list to maintain an accurate and up-to-date vendor database.
Coordinate with new vendors for evaluation documents and with quality/engineering/user teams for assessments if required to ensure comprehensive vendor evaluations.
Prepare vendor segmentation matrices and performance evaluation criteria to categorize and assess vendor performance effectively.
Oversee the evaluation process for CapEx and services vendors, ensuring thorough review of vendor scorecards.
Plan improvement actions for vendors with unsatisfactory performance to enhance vendor performance.
Manage all cluster CAPEX commercial activities and site TC functions as per Delegation of Authority (DoA) to ensure compliance with company policies and procedures.

Data Management And Risk Management

Collate and analyze data related to large scale procurement activities (e.g., commodity analysis, supplier debugging) to derive actionable insights.
Identify opportunities to improve efficiency and value through data analysis to drive continuous improvement.
Identify procurement risks for assigned categories using master lists, supply market analysis, long-term procurement plans, annual procurement plans, and project risk registers to mitigate risks.

People Management

Work towards achieving set goals and participate in performance reviews to stay aligned with team objectives.
Communicate personal development needs and actively engage in creating and following Individual Development Plans (IDP) for professional growth.
Develop skills in current and future functional focus areas as per the capability matrix and IDP guidelines to contribute to team versatility.

Technology Integration

Utilize digital solutions for comprehensive tracking and analysis of capital expenditure projects, ensuring accurate forecasting and budgeting.
Implement digital tools for project management and reporting, improving transparency and efficiency in Capex initiatives.
Contribute to action planning and implementation based on data analytics to enhance CAPEX procurement strategies.

Key Internal Stakeholders

Projects team

Marketing department

Finance & Accounts team

Quality Assurance Team

Key External Stakeholders

Vendors

Suppliers

External agencies

Qualifications

Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, finance or a related area

More than 12 years of experience in supply chain management, procurement.

Associate General Manager-Techno Commercial