Job Title: Executive Assistant to CEO

Company: Sioniq

About The Role

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the CEO at Sioniq. This role requires exceptional multitasking ability, strong communication skills, and a high level of discretion. The ideal candidate will play a critical role in ensuring the CEO's day-to-day operations run smoothly and efficiently.

Key Responsibilities

Calendar & Schedule Management
Manage and optimize the CEO's calendar, including meetings, appointments, and priorities
Coordinate internal and external schedules, ensuring efficient time allocation
Meeting Coordination & Scheduling
Schedule, organize, and prepare for meetings
Draft agendas, capture minutes, and track action items
Ensure timely follow-ups on decisions and deliverables
Task Management & Follow-ups
Track key tasks, deadlines, and projects across teams
Proactively follow up with stakeholders to ensure completion
Act as a bridge between the CEO and internal teams
Communication Management
Manage emails, calls, and other communications on behalf of the CEO
Draft, review, and send professional correspondence
Serve as a point of contact for internal and external stakeholders
Reporting & Documentation
Prepare reports, presentations, and summaries for the CEO
Maintain organized records, documents, and files
Support data tracking and reporting processes
Travel & Event Coordination
Plan and manage travel arrangements (flights, accommodation, itineraries)
Coordinate internal events, meetings, and external engagements
AI Tools & Productivity Enablement
Utilize AI tools to enhance productivity, scheduling, reporting, and communication
Identify opportunities to automate workflows and improve efficiency

Qualifications & Skills

Bachelor's degree in Business Administration or related field
2–5 years of experience as an Executive Assistant or similar role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in MS Office / Google Workspace
Familiarity with AI tools and productivity software
High level of discretion and confidentiality
Ability to work in a fast-paced, dynamic environment

Preferred Traits

Proactive and detail-oriented
Strong problem-solving mindset
Ability to prioritize and multitask effectively
Tech-savvy with a willingness to learn new tools

Why Join Sioniq

Work closely with leadership and gain strategic exposure
Dynamic and growth-oriented environment
Opportunity to leverage cutting-edge tools including AI

Executive Assistant

Production Manufacturing Antigens(Assistant Manager/Executive/Officer)