Responsibilities

Cross-Functional Execution & Coordination

Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows.
Secretarial Compliances: Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools.
Legal & IPR: Interface with legal/IPR consultants for contract tracking, trademark
filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups.
Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining
trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks.
Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools.
Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables.

Executive Assistance & Administrative Support

Calendar Management: Maintain and prioritize the Directors daily/weekly schedule
and appointments.
Meeting Preparation: Research and prepare data, background notes, and talking points in advance.
Communication Support: Draft, respond to, and manage email communication and
document follow-ups.
Documentation & Slides: Create high-quality presentations, strategic notes, and
meeting summaries.

Key Skills and Competencies

Excellent project coordination and follow-up ability
Strong written and verbal communication in English and Hindi
Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders
Proficiency in Excel, presentation tools, and digital communication platforms
High ownership mindset with proactive problem-solving

Qualification

Proven experience as an Executive Assistant or similar role, ideally supporting
senior leadership.
Excellent organizational, communication, and interpersonal skills.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask, prioritize, and maintain a high level of accuracy and attention
to detail.
Discretion and confidentiality are essential.

Technology Proficiency (Expected):

Attitude & Approach:

We seek a professional who blends discipline with warmth, and ownership with humility. The
ideal candidate:
Operates with high accountability and attention to detail
Communicates with clarity, maturity, and respect
Brings a strong learners mindset to understand new domains quickly
Is punctual, reliable, and consistent in delivery
Remains calm and focused under pressure

Executive Assistant To Director