Job Summary

We are looking for a highly organized, proactive, trustworthy, and detail-oriented Executive Assistant to the Managing Director who can independently manage executive coordination, scheduling, communication, follow-ups, client coordination, documentation, database management, and selected personal and financial administrative responsibilities.

The ideal candidate should be comfortable working directly with a senior business leader, handling confidential information, coordinating with multiple stakeholders, and taking ownership of tasks from start to finish.

Key Responsibilities

Executive & Calendar Management

Manage the Managing Director's calendar, appointments, meetings, and schedules.
Coordinate meetings with internal and external stakeholders.
Manage travel arrangements and meeting logistics.
Prepare documents, presentations, reports, and meeting materials.
Maintain confidentiality of sensitive business and personal information.

Communication & Coordination

Handle emails, phone calls, official correspondence, and follow-ups.
Act as a coordination point between the Managing Director and internal/external stakeholders.
Coordinate with clients, vendors, partners, and other business contacts.
Schedule and arrange online client meetings and follow up on action points.
Prepare meeting minutes and ensure timely completion of assigned action items.

Client & Business Development Support

Maintain and regularly update client and business databases.
Send emails to clients and conduct systematic follow-ups.
Coordinate client meetings and online discussions.
Conduct basic research and compile information required for business decisions.
Support special projects and business initiatives led by the Managing Director.

Marketing & Business Support

Support marketing activities for Auggy Pet Treats across assigned regions.
Coordinate marketing-related communication and follow-ups.
Maintain relevant databases and records.
Assist with company events, meetings, and special projects.

Financial & Personal Administrative Support

Assist with maintaining records of personal and professional expenses.
Maintain petty cash and household budget records.
Maintain records related to bank accounts and fixed deposits.
Coordinate day-to-day payments and ensure timely settlements.
Maintain accurate expense documentation and records.

Procurement & Personal Assistance

Coordinate procurement of items required by the Managing Director.
Handle assigned personal and professional administrative tasks.
Coordinate with vendors/service providers when required.
Proactively identify requirements and ensure timely completion.

Candidate Requirements

Bachelor's degree in Business Administration, Management, Commerce, or a related field preferred.
2+ years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or similar role.
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Excellent follow-up and coordination abilities.
Strong command of MS Office – particularly Excel, Word, and PowerPoint.
Ability to handle confidential information with maturity and discretion.
Strong attention to detail and problem-solving ability.
Ability to multitask and independently manage priorities.
Comfortable communicating with clients, vendors, senior professionals, and other stakeholders.
Should be proactive and capable of anticipating the Managing Director's requirements.
Experience working in a startup, corporate, founder's office, or fast-paced business environment will be an advantage.
Two-wheeler driving license preferred.

Executive Assistant to Managing Director – Executive Operations & Business Support