Designation: Senior Facilities Executive - Soft Services

Job Location: Kadubeesanahalli, Outer ring road, Bangalore

Educational Qualification: Bachelor's degree in Facility Management, Hotel Management, Business Administration, or related field

Experience Required: 4-6 years of experience in facilities management or related operations role

Shift Timings: Rotational Shifts

Work Schedule: 6 days/week

Notice Period: 1 Month

Cab Facility: Yes, On chargeable basis

What this job involves:

We are seeking a detail-oriented and proactive Facilities Executive to oversee the day-to-day operations of our facility management services. The ideal candidate will ensure optimal functioning of all facility services while maintaining high standards of cleanliness, safety, and operational efficiency.

Key Responsibilities

Service Management

Oversee and coordinate janitorial services to maintain cleanliness standards across all facility areas
Manage pest control programs including scheduling, vendor coordination, and compliance monitoring
Supervise outdoor and indoor landscaping services to ensure aesthetic appeal and plant health
Conduct regular facility inspections and maintain comprehensive inspection records

Operations & Administration

Person should be willing to work in shifts.
Manage work order systems including ticket creation, assignment, tracking, and closure
Coordinate shift schedules for facility staff to ensure 24/7 coverage where required
Maintain accurate documentation and records of all facility activities and services
Generate regular reports on facility performance metrics and service delivery

Vendor & Stakeholder Management

Manage relationships with external vendors and service providers
Monitor service level agreements (SLAs), and ensure vendor compliance
Conduct vendor performance evaluations and implement corrective actions when needed
Serve as primary point of contact between facility users and service providers

Compliance & Safety

Ensure adherence to health and safety regulations across all facility operations
Conduct risk assessments and implement safety protocols
Maintain compliance with environmental and regulatory requirements
Coordinate emergency response procedures and facility evacuation plans

Required Qualifications

Education & Experience

Bachelor's degree in Facility Management, Hotel Management, Business Administration, or related field
4-6 years of experience in facilities management or related operations role
Prior experience in vendor management and contract administration
Prior experience in managing large facilities of size minimum 500,000 SFT

Technical Skills

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
Strong data management and analytical capabilities
Experience with facility management software systems (CAFM/CMMS) preferred
Excellent email and written communication skills

Core Competencies

Communication Skills: Ability to communicate effectively with diverse stakeholders including vendors, staff, and management
Organizational Skills: Strong multitasking abilities with attention to detail
Problem-Solving: Proactive approach to identifying and resolving facility issues
Time Management: Ability to prioritize tasks and manage multiple deadlines
Health & Safety Awareness: Knowledge of occupational health and safety standards

Personal Attributes

Self-motivated with ability to work independently
Customer service-oriented mindset
Flexibility to respond to emergencies outside regular business hours
Team player with collaborative approach
Strong work ethic and professional demeanor