Job Description

The Document Controller is responsible for managing, tracking, maintaining, and controlling project documentation throughout its lifecycle, ensuring compliance with project requirements, company procedures, and client specifications. The role supports engineering and project teams by ensuring documents are accurately processed, reviewed, distributed, and archived within established timelines.

Responsibilities

Manage the receipt, registration, distribution, tracking, and filing of project documents from clients, vendors, contractors, and internal teams.
Maintain and update document registers, transmittals, revision logs, and document metadata within project document management systems.
Review document submissions for correct numbering, revision status, title blocks, document formats, and completeness before processing.
Prepare and issue document transmittals for client, vendor, contractor, and internal submissions.
Monitor document workflow, review cycles, overdue documents, and outstanding comments to ensure timely processing.
Maintain document numbering, revision control, and document status throughout project execution.
Upload, distribute, and manage project documentation within systems such as InEight, Autodesk Construction Cloud (ACC), SharePoint, Aconex, or other EDMS platforms.
Process and track vendor documentation in accordance with approved Vendor Data and Document Requirements.
Coordinate with Engineering, Project Controls, Procurement, Project Management, Vendors, and Clients to resolve document-related issues.
Maintain project folder structures and ensure accurate filing and retrieval of documentation.
Support project audits, document retrieval requests, reporting activities, and project close-out documentation.
Identify missing, duplicate, superseded, or incorrect documents and coordinate corrective actions.
Ensure confidentiality, traceability, security, and integrity of project documentation at all times.
Generate document status reports, overdue reports, and progress metrics for project teams and management.

Qualifications

Required Qualifications

Bachelor's degree or Diploma in Engineering, Business Administration, Information Management, or related discipline.
3-5 years of experience in Document Control within EPC, Energy, Power, Infrastructure, Oil & Gas, or Engineering Consultancy projects.
Experience working with multidisciplinary engineering documentation and client deliverables.

Key Skills & Competencies

Strong understanding of Document Control processes, workflows, and best practices.
Hands-on experience with EDMS platforms such as InEight, Autodesk ACC, SharePoint, Aconex, Procore, or similar systems.
Knowledge of document numbering systems, revision control, transmittals, and document registers.
Proficiency in Microsoft Office Suite, particularly Excel.
Strong attention to detail, accuracy, and organisational skills.
Excellent communication and stakeholder coordination abilities.
Ability to manage multiple priorities and meet project deadlines.
Understanding of engineering project lifecycle and document deliverable requirements.

BGV:

Employment with WSP India is subject to the successful completion of a background verification (BGV) check conducted by a third-party agency appointed by WSP India.
Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At WSP we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
A collaborative team that thrives on challenges and unconventional thinking.
A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

Maximize collaboration.
Maintain product quality and cultural integrity.
Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our Making Health and Safety Personal initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Assistant, Document Controls