The Agency Hub Executive is responsible for handling daytoday port agency and owner's husbandry activities within the centralized Agency Hub.

This role supports vessel operations by ensuring timely appointment of port agents, accurate handling of PDA/FDA, effective coordination with internal stakeholders, and consistent communication with vessel owners, ships, and local agents. The position plays a key role in maintaining service quality, cost control, and operational efficiency.

Requirements

What You Will Do:

Port Agency & Owner's Husbandry Operations
Support assigned port agency and owner's husbandry activities in line with company procedures and owner requirements
Assist in obtaining quotations from port agents and carry out basic cost checks under guidance
Support cost comparisons and assist in finalising agent appointments as instructed
Communicate port agent appointment details to vessels and relevant departments in a timely manner
Assist in coordinating with internal departments (Operations, Technical, Crewing, Finance, QHSE, etc.) for advance funding requirements
Track treasury arrangements and follow up on remittances under supervision
Follow up with port agents for timely submission of Final Disbursement Accounts (FDA)
Assist in checking PDA/FDA against agreed charges and prepare documentation for review
Maintain accurate records of agency appointments, PDA/FDA, and supporting documents
Communication & Coordination
Support coordination with internal teams to ensure smooth agency operations
Share relevant updates and documentation to enable timely decision-making
Escalate changes in vessel schedules, port requirements, or agency arrangements to the Agency Hub Executive
Assist in liaising between vessel owners, operators, ships, and internal stakeholders
Support responses to routine operational queries and follow-ups
Maintain accurate records of communications, vessel movements, and agency activities
Assist in preparing routine summaries, trackers, and reports as required

Qualification:

Knowledge & Experience:

University graduate or equivalent tertiary qualification. Background in shipping studies or maritime operations is an advantage
Experience in port agency operations or maritime logistics with exposure to vessel husbandry services is an advantage
Basic understanding of PDA/FDA processes, agency cost components, and approval workflows
Strong organizational skills with the ability to manage multiple tasks and meet deadlines
Good interpersonal and communication skills to interact effectively with internal and external stakeholders
Ability to work under pressure and manage timesensitive operational requirements
Proficient in using computer applications relevant to agency and logistics operations
Fluent in spoken and written English

Benefits

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern

Join a globally respected company with a strong maritime heritage of over 50 years
Work in an environment anchored in integrity, trust, and long-term relationships
Access continuous learning and structured career development across a truly global network
Be part of a team committed to delivering excellence and shaping a better maritime future

Join us today!

Associate - Agency Hub