Location: Singapore
Reporting To: Snr HR Manager

About the Opportunity

An established organization is seeking an HR & Admin executive to support day-to-day HR operations, payroll coordination, and office administration within a structured corporate environment.

This role will work closely with internal stakeholders and external service providers to ensure smooth HR processes, maintain accurate employee records, and support compliance across multiple markets. The position offers broad exposure across HR operations, employee lifecycle management, payroll coordination, and workplace administration.

Key Responsibilities

Support day-to-day HR operations across the employee lifecycle including recruitment coordination, onboarding, employee documentation, and offboarding processes
Coordinate interview scheduling, onboarding arrangements, orientation activities, and employee communications
Prepare employment letters, HR documentation, and maintain accurate employee records and personnel files
Maintain and update HR systems, databases, and employee information records
Support performance management processes, training coordination, and HR-related initiatives
Coordinate with external payroll vendors across multiple countries to ensure timely and accurate payroll processing
Prepare, consolidate, and validate payroll-related information including claims, allowances, deductions, and salary adjustments
Review payroll reports and coordinate with vendors, Finance, and internal stakeholders to resolve discrepancies when required
Support payroll documentation, statutory submissions, and audit-related requirements
Assist in maintaining compliance with company policies, employment regulations, and HR procedures
Support internal reporting and preparation of HR statistics for management review
Coordinate employee engagement activities, welfare programmes, and company events
Support benefits administration and employee-related administrative matters
Assist with office administration, workplace coordination, vendor liaison, and general office support activities
Handle employee queries related to HR policies, processes, and administrative matters
Support ad-hoc HR and operational duties as assigned

Requirements

Degree or Diploma in Human Resources, Business Administration, or related discipline
Around 3-6 years of experience in HR operations, HR administration, or HR generalist functions
Experience coordinating payroll activities or working with outsourced payroll vendors will be advantageous
Prior exposure within multinational or structured corporate environments preferred
Good understanding of Singapore employment practices and statutory requirements
Familiarity with HR systems and payroll platforms would be beneficial
Proficient in Microsoft Office applications including Excel, Word, and PowerPoint
Strong organizational skills with good attention to detail and accuracy
Able to manage confidential information with professionalism and discretion
Strong interpersonal and communication skills with the ability to work independently and collaboratively

HR & Admin Executive (Senior)