Performs more complex administrative activities including managing projects, composing letters and reports, preparing/editing presentations, and recommending or making purchase decisions.

Possesses strong written and verbal communication skills.

Duties may include more complex administrative activities: managing projects, managing budget and payroll, composing letters and reports, developing newsletters, preparing presentations, recommending or making purchase decisions.

Skills:

Intermediate to advanced computer skills including: word processing, spreadsheet, and basic presentation or database applications; and may train others. 2-4 Years of experience required

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Key Responsibilities

Email Management: Monitor and organize the company inbox; flag, respond to, and categorize messages; maintain clear communication with clients and team members.
Scheduling: Coordinate internal and external meetings, site visits, and project schedules; manage calendars for management and field teams.
Office Administration: Handle digital filing, document management, data entry, and other day-to-day admin support.
Lead Generation: Assist with sourcing and qualifying potential leads through online directories, platforms, and inbound inquiries.
Project Support: Track project milestones, update records, support project documentation, and assist in liaising with clients or subcontractors as needed.

Qualifications

Proven experience in administrative or virtual assistant roles, preferably in the trades, construction, or real estate industry.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficien

Administrative Assistant II

Administrative Assistant