[Job ID: 1671021]

Responsibilities

Lead office relocation, new office setup, renovation works, fit-out procurement, and operational readiness planning.
Oversee daily office and facilities operations, ensuring a safe, functional, and efficient workplace environment.
Coordinate maintenance, repairs, upgrades, and resolution of workplace and facilities-related issues.
Ensure compliance with workplace safety, health, and fire safety requirements, including emergency preparedness coordination.
Manage leasing matters, including landlord liaison, lease administration, renewals, and compliance requirements.
Administer workplace services such as pantry management, parking allocation, visitor services, and access management.
Coordinate with IT and relevant stakeholders to maintain and enhance workplace systems and infrastructure.
Manage workstation provisioning, resource booking systems, access cards, and visitor management processes.
Support business continuity planning and coordinate responses to workplace, facilities, or operational disruptions.
Manage vendor relationships, contracts, procurement activities, and service performance monitoring.
Oversee office asset lifecycle management, including procurement, inventory tracking, maintenance, issuance, and returns.
Maintain administrative records, contracts, inventories, workplace documentation, and standard operating procedures.
Monitor office-related expenditure, support budget tracking, cost planning, and financial reporting activities.
Provide administrative support to leadership, including meeting coordination, calendar management, reports, and presentations.
Support staff onboarding, offboarding, workspace setup, employee engagement activities, and office events.
Coordinate meetings, hosted visits, and stakeholder engagements, including logistics, vendor management, and onsite support.

Requirements

Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration, or a related discipline.
3-5 years of experience in office management, administration, facilities coordination, workplace operations, or project support.
Experience within healthcare, hospital, academic medical, or institutional environments is an added advantage.
Experience in office setup, relocation projects, vendor & contract management, procurement coordination, and budget tracking.
Proficiency in Microsoft Office.
Strong digital proficiency, including the use of AI-enabled productivity tools for reporting, documentation, workflow optimisation, and coordination.

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EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Office Manager (Tengah/ 1 Year Contract, Convertible)