Hello Visionary!

We empower our people to stay resilient and relevant in a constantly evolving world. We're looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you Then it seems like you'd make a phenomenal addition to our vibrant international team.

We are looking for a Document Administrator - Railway Infrastructure

Main Tasks

You'll make a difference by:

Support the project in the EDM system (data ownership, folder structure, roles and access rights, archiving / classification criteria) in collaboration with data ownership manager / Offshore DM
Creating and maintaining the project-specific document management plan (DM plan);
Finalization of the document list (includes customer documents and internal project documents) with the project manager, the subproject managers and, where applicable, the customer
Creating and maintaining the document list;
Clarification of interfaces and customer requirements regarding document management
Management and distribution of all controlled documents and all formal correspondence ensuring consistency and traceability for all parties;
Delivering the contractually agreed customer documents (submittals) to external parties (e.g. customer, adviser, supplier) and/or to an intermediary local office. This also includes the entire correspondence relating to documents for these interfaces so as managing, distributing and documenting feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties);
Ensures correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally;
Quality checks documents on formal aspects to meet project specifications
Support of controlling for the timely document preparation in collaboration with the project scheduler
Coordinates the translation of documents (translation management)

In Coordination With Project Management, The Following Additional Tasks

Conduct a document management kick-off workshop for all project members
Training project employees on the DM process and the use of EDMS tools (e.g.: SharePoint, Teamcenter, Projectwise, SAP PLM etc.)
Record/register formal correspondence for customer documents, disseminate to relevant project members
Monitoring document status and correspondence scheduled dates (review comments, customer approvals) for submitted customer documents
Clarifies and defines DM requirements in accordance with the contract / customer / consultant / onshore and offshore project team (templates, review and release procedures and workflows, submission procedures, translation procedures)
Supporting project management in improving documentation management in the project
Participating in project meetings, discussions with the customer and, where applicable, customer visits
Supporting the archiving of project documentation in the EDM system

You'll Win Us Over By

Must carry 5+ years of experience in relevant position
Have relevant experience as a Documentation manager in large project environment
Have knowledge of project management
Have knowledge of Railways Signaling domain
Have good communication skills
Able to work with different teams, sometimes situated in other offices or countries
Must have experience conducting meetings and presentations.
Intermediate/Advanced computer skills including Adobe, Excel and Microsoft Office applications
Understanding of version and revision control
Good understanding of technical and engineering terminology with clear understanding of document lifecycles and project phases.

Join us and be yourself!

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

This role is based in Pune, where you'll get the chance to work with teams, impacting entire cities, countries - and the shape of things to come.

We're Siemens. A collection of over 312,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we encourage applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination and help us shape tomorrow.

Find out more about Siemens careers at: www.siemens.com/careers & more about mobility at https://new.siemens.com/global/en/products/mobility.html #STS