Location: Chakan, Pune Manufacturing Facility

Reporting To: Sr. Manager â€ Facilities / Dotted line reporting to Plant Head

Key Roles & Responsibilities

1. Plant Administration & Government Liaison

Coordinate with external statutory and local authorities including:
- MIDC
- Gram Panchayat
- Local Police Authorities
- Fire Department
- MSEDCL
- Pollution Control Authorities
- Utility Service Providers
Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
Represent the organization before local authorities for administrative matters.

2. Facilities Management

Manage overall facility operations, infrastructure maintenance, and workplace services.
Ensure optimum functioning of:
- Administrative buildings
- Offices
- Utilities and common areas
- Parking facilities
- Employee amenities
Coordinate preventive and corrective maintenance activities.
Monitor facility service levels through vendor management and periodic audits.

3. Security Management

4. Housekeeping & Workplace Management

5. Transportation Management

6. Cafeteria & Employee Welfare Management

7. Medical & Occupational Health Coordination

Organize periodic employee health check-up programs.
Coordinate with occupational health service providers.
Ensure maintenance of health records and monitoring of statutory medical requirements.
Support health awareness and employee wellness initiatives.

8. Event Management

9. Uniform & Employee Facilities Management

10. Pest Control Management

11. Budgeting & Cost Control

12. Vendor & Contract Management

13. MIS, Reporting & Documentation

14. Cross Functional Coordination

Experience

10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
Experience in handling administration functions for a manufacturing facility with 500+ employees.
Proven experience as an individual contributor managing end-to-end administrative operations.
Exposure to multinational/global work environments is mandatory.
Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

Graduate in any discipline.
MBA, B.Tech, or equivalent professional qualification will be an added advantage.
Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.

Facilities Specialist