Job Description

Location: Chakan, Pune Manufacturing Facility

Reporting To: Sr. Manager – Facilities / Dotted line reporting to Plant Head

Key Roles & Responsibilities

Plant Administration & Government Liaison
Coordinate with external statutory and local authorities including:

MIDC
Gram Panchayat
Local Police Authorities
Fire Department
MSEDCL
Pollution Control Authorities
Utility Service Providers

Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
Represent the organization before local authorities for administrative matters.
Facilities Management
Manage overall facility operations, infrastructure maintenance, and workplace services.
Ensure optimum functioning of:

Administrative buildings
Offices
Utilities and common areas
Parking facilities
Employee amenities

Coordinate preventive and corrective maintenance activities.
Monitor facility service levels through vendor management and periodic audits.
Security Management
Develop and implement plant security systems and procedures.
Manage security manpower deployment and attendance.
Monitor access control systems, visitor management, and CCTV operations.
Conduct security audits and ensure compliance with company safety standards.
Coordinate emergency response and crisis management activities.
Housekeeping & Workplace Management
Ensure high standards of cleanliness and hygiene across the facility.
Monitor housekeeping vendor performance through SLAs and KPIs.
Conduct regular inspections and workplace audits.
Ensure proper waste management and environmental compliance.
Transportation Management
Manage employee transportation services.
Optimize transportation routes and costs.
Address employee transportation-related concerns.
Ensure vendor compliance with safety and contractual requirements.
Cafeteria & Employee Welfare Management
Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
Conduct periodic audits of food quality and service standards.
Coordinate employee welfare initiatives.
Manage employee engagement activities and wellness-related programs.
ture and optimize costs.
Medical & Occupational Health Coordination
Organize periodic employee health check-up programs.
Coordinate with occupational health service providers.
Ensure maintenance of health records and monitoring of statutory medical requirements.
Support health awareness and employee wellness initiatives.
Event Management
Plan and execute company events including:

Annual Day
Sports Day
Festival Celebrations
Employee Engagement Programs
Leadership Visits
Town Halls
CSR Activities

Manage budgets, vendors, logistics, and execution of events.
Uniform & Employee Facilities Management
Manage procurement and distribution of employee uniforms.
Ensure compliance with company standards and safety requirements.
Maintain inventory control and replacement schedules.
Pest Control Management
Implement preventive pest control measures.
Coordinate with service providers.
Ensure compliance with hygiene and quality standards.
Conduct periodic inspections and audits.
Budgeting & Cost Control
Prepare annual administration and facility management budgets.
Track monthly expenditures against approved budgets.
Identify and implement cost-saving initiatives.
Negotiate contracts and service agreements to achieve operational efficiency.
Vendor & Contract Management
Manage administration-related vendors and service providers.
Develop service agreements, SLAs, and performance metrics.
Conduct quarterly vendor performance reviews.
Ensure compliance with contractual obligations and company policies.
MIS, Reporting & Documentation
Prepare weekly and monthly MIS reports.
Analyze operational performance and cost trends.
Maintain records related to administration, contracts, compliance, and audits.
Support management reviews with data-driven insights.
Cross Functional Coordination
Work closely with:

Plant Operations
Finance
HR
Procurement
EHS
Corporate Administration

Support plant expansion projects and infrastructure initiatives.
Participate in continuous improvement programs.

Experience

10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
Experience in handling administration functions for a manufacturing facility with 500+ employees.
Proven experience as an individual contributor managing end-to-end administrative operations.
Exposure to multinational/global work environments is mandatory.
Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

Graduate in any discipline.
MBA, B.Tech, or equivalent professional qualification will be an added advantage.
Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.

About Us

The successful candidate will embrace Vertiv's Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

High-Performance Culture
Customer Focus
Operational Excellence
Innovation
Financial Strength

VERTIV BEHAVIORS

Own it
Act with urgency
Foster a customer-first mindset
Think big and execute
Lead by example
Drive continuous improvement
Learn and seek out development
Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today's data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [HIDDEN TEXT]

Facilities Specialist