Overview

The role plays a critical role in managing the procurement and contract management processes for capital projects. The primary focus of this role is to streamline and optimize the entire sourcing process-from identifying needs and suppliers to the finalization of contracts-ensuring that capital expenditure projects are executed efficiently, within budget, and in compliance with organizational goals and legal requirements.

Responsibilities

Support the workflow of contracting process to overview contract milestones.
Develop, maintain and govern Payment dashboard to ensure suppliers are systematically paid on time and in full
Maintain project comms log database to capture all decisions taken through the entire project lifecycle to create an audit trail.
(during tendering process) Manage and Update dashboard tracker and database to capture GP pre-negotiated multiyear savings from OEM over the 5yr period.
Develop and collate As-Build documentation. Following up with OEMs and stakeholders. Deliver and brief KM team for proper taxonomy for cataloguing.
Monitor/manage warranties
Expand preferred suppliers list plus market intelligence assessment to categorise and group like suppliers for tendering invites
Execute and support TPDD process to liaise and facilitate handling of docs and process with controls and compliance.
Market Intelligence team: perform standard investigations for suppliers (mostly civils/construction) - work with consultants, other companies/peers.
Track and report SLA/KPI's/Savings as per agreed methodology
Support the Engineering and GP team with the Supply market scan - identify potential supply base / prepare short-list
Gather requirements for Rfx
Collection, tracking, analysis, rank if evaluation matrix, summary & reporting for RFx/competitive bidding process across contractual requirements, cost, service, quality, sustainability, and innovation
Gather supplier questions and share responses to all suppliers
Partner with the suppliers to ensure Rfx process is 100% correctly completed
Support supplier financial checks and reference checks
Ensure complete and correct local/global reports and analysis provided to support Ariba eSourcing process
Prepares and delivers training to suppliers on using Ariba eSourcing/eauction tool
Manages and leads NDA process with Legal, suppliers and category managers and regional leads
Analyze data and Reports and offer recommendations for improvements to Reports, eSourcing Tools, processes, data collection, and sourcing plans
Provide input on automation, standardization, and simplification in the GBS contract processes
Follow the process around measurement and metrics for contract creation, execution, and maintenance.
Review all contract requisitions are aligned to PepsiCo & GP policies & procedures.
Work with legal, supplier to develop Contract incl SLA's for final approval. Once approved upload to Selectica contract mgt tool and track signature process in time.
Constant communication and collaboration with stakeholders and legal team to get accurate information and measure performance and fulfillment of deliveries and quality of documents.
Approve/deny contracts requisitions within the SLA's
Up-to-date Procurement Knowledge of all Procurement processes, policies, categories & suppliers
Keep track of all reviewed contract requisitions according to KPIs established.
New contracts or renewal others
Update suppliers documents
Obtain further information to support contract first draft creation

Qualifications

Key Skills/Experience Required

Min 7 years experience in procurement admin of technical/non commercial items.
Proficiency in English (written and spoken)
Technical knowledge and understanding of engineering works, services, assets and equipments demonstrated by a suitable College degree in either Civil, Mechanical or Chemical Engineering
Working knowledge of SAP MM module, Buying plaforms (ie Ariba), Power Apps and BI
Excel & Office package knowledge

Differentiating Competencies Required

Working experience in a Civils work or Materials Management of technical products/services environment.
Strong communication, negotiating and interpersonal skills
Collaboratively and proactively works with multi-functional teams
Flexible, organized and able to handle competing priorities

Manager - Capex and Engineering Procurement