Job Summary

This role supports end to end accounts payable activities within a global procure to pay environment using SAP and MS Office tools. The specialist validates invoices resolves discrepancies with internal and external partners and ensures timely and accurate payments aligned with company policies. The role operates in rotational shifts and requires clear communication in English.

Responsibilities

Perform invoice processing activities in SAP by validating vendor details purchase orders and tax codes to enable accurate and timely posting of accounts payable transactions
Manage end to end invoice lifecycle from receipt to payment by following standard operating procedures and ensuring compliance with internal control guidelines
Coordinate with procurement and business teams to clarify purchase order mismatches quantity differences and pricing issues to ensure smooth procure to pay operations
Review payment proposals and payment runs in SAP to confirm correct due dates discounts and bank details so that vendor payments are processed accurately and on time
Handle vendor queries through email and calls in English by providing clear status updates on invoices and payments to maintain strong vendor relationships and trust
Perform three way matching between purchase orders goods receipts and invoices using MS Office reports and SAP transactions to reduce payment errors and disputes
Conduct periodic review of open items such as blocked invoices and debit balances to identify root causes and drive timely resolution in collaboration with relevant teams
Prepare reconciliations for vendor statements using MS Office to identify missing invoices duplicate postings and unapplied credits ensuring integrity of accounts payable ledgers
Document process exceptions recurring issues and improvement ideas in structured logs to support continuous enhancement of procure to pay performance and standardization
Support internal and external audit requests by providing required evidence reports and explanations thereby helping maintain compliance with organizational and regulatory requirements
Update and maintain accounts payable process documentation including work instructions and checklists so that new team members can onboard smoothly and follow consistent practices
Utilize MS Office tools such as spreadsheets and presentations to track daily productivity service level metrics and error trends contributing to data driven decision making

Qualifications

1-3 years experience in accounts payable
Possess hands on experience in accounts payable operations using SAP including invoice posting payment processing and vendor master validation within a procure to pay framework
Demonstrate strong proficiency in MS Office applications by using spreadsheets for data analysis lookups and pivot summaries and presentations for reporting process metrics and insights
Bring practical knowledge of procure to pay account payable workflows such as purchase requisition purchase order goods receipt and invoice handling to support seamless operations
Exhibit solid understanding of accounting fundamentals such as debit credit concepts accruals and expense classification to ensure accurate financial posting of invoices and payments
Communicate fluently in English through reading writing and speaking by drafting clear emails documenting procedures and engaging in calls with internal stakeholders and vendors
Apply problem solving skills to investigate invoice discrepancies tax issues and payment rejections by collaborating with cross functional teams and proposing sustainable corrective actions
Display familiarity with internal controls and compliance requirements related to accounts payable including approval hierarchies segregation of duties and documentation retention practices

SPE-Accounts Payable