Job Title: Executive Assistant to CEO

Location: Andheri (Mumbai)

Experience Required: Minimum 3+ years in similar capacity

Industry Preference: Cyber Security / IT Services / Technology Consulting

About The Organization

We are a fast-growing Cyber Security Services firm delivering specialized services including Penetration Testing, Vulnerability Assessment, Security Consulting, Compliance Advisory, and Security Operations to enterprise and mid-sized organizations. Our CEO drives organizational strategy, sales growth, product ideation, and business expansion initiatives.

Role Overview

The Executive Assistant (EA) to CEO will act as a strategic support partner, enabling the CEO to operate at maximum efficiency. The role requires strong business acumen, coordination skills, analytical thinking, and confidentiality.

This position goes beyond calendar management — it involves supporting strategic planning, sales coordination, leadership communication, and cross-functional alignment.

Key Responsibilities

Strategic & Business Support

Assist CEO in strategic planning, business reviews, and execution tracking.
Prepare MIS reports, dashboards, and executive summaries for sales, operations, and product initiatives.
Track key performance indicators (KPIs) across departments.
Conduct preliminary market research for new service offerings and expansion strategies.

Sales & Business Development Coordination

Coordinate with Sales Head and team to track pipeline, proposals, and closures.
Follow up on RFP submissions, client meetings, and strategic accounts.
Prepare briefing documents before key client meetings.
Maintain sales forecasting reports and revenue tracking sheets.

Product & Innovation Support

Assist CEO in documenting product ideas and strategic frameworks.
Coordinate between technical/development teams and leadership.
Track product roadmap timelines and milestone completion.

Executive Communication

Draft emails, internal communications, strategic announcements, and presentations.
Prepare Board-level presentations and investor reports (if applicable).
Manage communication with senior stakeholders and strategic partners.

Operational & Administrative Support

Calendar management, travel planning, and meeting coordination.
Prepare meeting agendas, MOM (Minutes of Meeting), and follow-up trackers.
Serve as a liaison between the CEO and internal teams (HR, Finance, Operations).
Ensure action items are tracked and executed within timelines.
Maintain confidentiality of sensitive business information.

Professional Skills

Required Skills & Competencies

Strong analytical and reporting skills
Strong organizational and time management abilities.
Microsoft Office tools like Excel, PowerPoint proficiency mandatory
Knowledge in Advanced tools like PowerBI and Power Automate is preferred
Experience in MIS reporting and dashboard preparation
Understanding of sales lifecycle and business development processes
Exposure to IT / Cyber Security industry preferred
Exposure to AI (Artificial Intelligence) related platforms or readiness to learn and scale in AI.
Excellent written and verbal communication skills

Behavioural Competencies

High level of discretion and integrity
Strong follow-up and execution capability
Structured thinking and problem-solving mindset
Ability to work in a fast-paced, growth-driven environment
Proactive and ownership-driven attitude

Educational Qualification

Graduate in Business Administration, Commerce, or related field
MBA (preferred but not mandatory)

Experience

Minimum 3+ years as Executive Assistant to CEO / Director / Business Head
Experience in IT Services / Consulting / Technology domain preferred

Reporting Structure

Directly reporting to CEO

Why Join Us

Direct exposure to leadership decision-making
Opportunity to work closely with business strategy and growth initiatives
High learning curve in Cyber Security domain
Fast-growing organization with leadership visibility