Location: Goregaon, Mumbai (On-site)

Experience: 3- 4 Years (Exceptional candidates with 2.8+ years will be considered) Salary: Up to ₹45,000/month

Industry: Business Coaching / Training / Professional Services / Education

About The Role

We are a fast-growing business coaching and entrepreneurship development organization working with founders and SME owners across India. As we scale, we're looking for a sharp, high-ownership Executive Assistant cum Admin Executive who thrives in a dynamic, high-output environment.

This role sits at the intersection of executive support and office operations. You'll be the organizational backbone — keeping leadership calendars tight, vendors accountable, payments tracked, and the office running without friction. If you are someone who anticipates needs before they arise, communicates clearly under pressure, and takes pride in operational excellence, this role is built for you.

Key Responsibilities

Executive Support & Scheduling

Manage the executive's calendar, meetings, appointments, and travel coordination
Screen and prioritize emails, calls, and communication on behalf of leadership
Prepare reports, presentations, MIS documentation, and briefing notes

Office Administration

Oversee day-to-day office operations and ensure smooth facility management
Maintain records, files, and documentation in an organized, audit-ready manner
Handle attendance tracking, workforce records, and employee data management

Vendor & Payment Coordination

Liaise with vendors — negotiate, follow up, and ensure timely delivery of services
Coordinate invoice processing and payment follow-ups with the accounts team
Track pending payments and escalate delays proactively

Employee Engagement & Events

Plan and execute internal employee engagement activities and office events
Support onboarding logistics and team coordination activities

Cross-functional Coordination

Act as a communication bridge between leadership and internal teams
Support management in business operations and ad hoc projects as required

Required Skills

Excellent verbal and written communication in English
Strong calendar and task management discipline
Vendor negotiation and relationship management
Proficiency in MS Office — Excel, Word, Outlook (mandatory)
High attention to detail with strong multitasking ability
Professional, solution-oriented mindset with a proactive work ethic

Qualifications & Experience

Graduate in any discipline
3–5 years of experience in an EA, Admin Executive, or Executive Support role
Prior experience in a coaching, training, consulting, or service-based organization preferred

Why Join

Work closely with a nationally recognized business coach and entrepreneurial leader
High-visibility role with direct exposure to strategic business operations
Fast-paced, growth-focused culture where your contribution is seen and valued
Opportunity to grow within a purpose-driven, expanding organization

Skills: employee engagement,coaching,office,sme,executive assistant,leadership,management,corporate,service industry,communications,business coaching,communication,coordination,professional services,executive support,office administration,startup,administrative,business operations