Manager – Finance & Accounts

Position Details

Designation: Manager – Finance & Accounts

Company: Udaan Hotels & Resorts Pvt. Ltd.

Location: Siliguri, West Bengal

Department: Finance & Accounts

Reporting To: Head Finance – Udaan Group

Direct Reports: Finance Executives, Accounts Executives, Cashier(s), Store Accounts Personnel (if applicable)

Employment Type: Full-Time

About Udaan Hotels & Resorts

Udaan Hotels & Resorts is committed to delivering exceptional hospitality experiences through superior guest service, operational excellence, and sustainable business practices. The organization focuses on providing high-quality accommodation, food & beverage services, banquets, events, and leisure experiences while maintaining strong financial discipline and governance standards.

Position Purpose

The Finance Manager will be responsible for leading the Finance & Accounts function of Udaan Hotels and ensuring the financial health of the property through effective financial planning, accounting, budgeting, treasury management, cost control, statutory compliance, internal controls, and business partnering.

The role will work closely with the Hotel General Manager, Department Heads, and the Head Finance - Udaan Group to drive profitability, improve financial performance, strengthen governance, and support strategic business decisions.

The incumbent will act as the custodian of financial discipline, ensuring accurate reporting, efficient cash flow management, robust controls, and compliance with all statutory and organizational requirements.

Key Responsibilities

1. Financial Accounting & Reporting

Ensure accurate maintenance of books of accounts in accordance with accounting standards and company policies.
Oversee Accounts Payable, Accounts Receivable, General Ledger, Bank Reconciliations, and Fixed Asset Accounting.
Manage monthly, quarterly, and annual financial closing activities.
Prepare and review:
Profit & Loss Statements
Balance Sheets
Cash Flow Statements
Financial Schedules
Management Reports
Ensure timely submission of financial reports to the Head Finance.
Conduct regular ledger scrutiny and account reconciliations.
Maintain complete and audit-ready financial records.

2. Revenue Management & Revenue Assurance

Monitor all revenue streams including:
Room Revenue
Food & Beverage Revenue
Banquet Revenue
Event Revenue
Other Ancillary Revenue
Conduct daily revenue audits to identify and prevent revenue leakage.
Ensure accurate revenue recognition and accounting.
Review and approve:
Discounts
Complimentary Services
Refunds
Rate Adjustments
Promotional Offers
Validate daily revenue and occupancy reports.
Monitor and analyse:
Occupancy Percentage
ADR (Average Daily Rate)
RevPAR (Revenue Per Available Room)
GOP (Gross Operating Profit)
Department-wise Profitability

3. Budgeting, Forecasting & Financial Planning

Lead the annual budgeting and operating plan process.
Prepare monthly and quarterly forecasts.
Conduct budget versus actual variance analysis.
Provide recommendations to improve profitability and financial performance.
Develop financial projections for new business initiatives and capital expenditure proposals.
Support management with financial insights for decision-making.
Track key financial performance indicators and business metrics.

4. Cost Control & Profitability Management

Monitor departmental expenditure against approved budgets.
Analyse and control:
Food Cost
Beverage Cost
Payroll Cost
Utility Expenses
Maintenance Costs
Administrative Expenses
Partner with department heads to improve cost efficiency.
Recommend initiatives for productivity improvement and cost optimization.
Ensure adherence to approval authority and spending controls.

5. Treasury & Cash Flow Management

Manage daily cash flow and working capital requirements.
Prepare short-term and long-term cash flow forecasts.
Monitor bank balances and liquidity position.
Manage banking relationships and banking transactions.
Ensure timely processing of:
Vendor Payments
Employee Reimbursements
Statutory Payments
Monitor receivables and collection effectiveness.
Ensure optimal utilization of financial resources.

6. Statutory Compliance & Taxation

Ensure compliance with:
GST
TDS
Income Tax
Professional Tax
Labour Welfare Fund
Shops & Establishment requirements
Other applicable statutory regulations
Review and ensure timely filing of statutory returns.
Coordinate with auditors, tax consultants, and government authorities.
Ensure timely payment of all statutory liabilities.
Maintain statutory registers and records.

7. Internal Controls & Financial Governance

Develop and strengthen internal financial controls.
Implement finance-related SOPs and best practices.
Ensure adherence to company policies and delegated authority matrix.
Conduct periodic reviews of financial processes and risk areas.
Strengthen fraud prevention and risk mitigation mechanisms.
Monitor procurement and payment controls.
Ensure financial discipline across all departments.

8. Procurement, Inventory & Asset Management

Monitor procurement expenditure and vendor compliance.
Review purchase orders, contracts, and payment approvals.
Ensure effective inventory control of:
Food & Beverage Inventory
Housekeeping Supplies
Engineering Stores
Operating Supplies
Conduct periodic stock audits and inventory reconciliations.
Monitor inventory variances and wastage.
Oversee fixed asset accounting, capitalization, and depreciation.
Coordinate periodic physical verification of assets.

9. Audit Management

Coordinate statutory audits, internal audits, and tax audits.
Ensure timely submission of audit schedules and documentation.
Address audit observations and implement corrective actions.
Track closure of audit findings within agreed timelines.
Ensure compliance with audit recommendations.

10. MIS, Analytics & Business Insights

Prepare daily, weekly, monthly, and quarterly MIS reports.
Develop management dashboards and performance reports.
Analyse:
Revenue Trends
Cost Trends
Profitability Metrics
Cash Flow Performance
Departmental Performance
Present financial insights and recommendations to management.
Support business decisions through data-driven analysis.

11. Team Leadership & Capability Building

Lead and mentor the Finance & Accounts team.
Set performance goals and monitor achievement.
Drive process improvements and automation initiatives.
Foster a culture of accountability, ownership, and continuous improvement.

Educational Qualifications

Mandatory

MBA (Finance) / M.Com / B.Com
Strong knowledge of Accounting, Financial Reporting, Budgeting, Taxation, Cost Control, and Treasury Management.

Preferred

Professional certifications in Finance, Accounting, Taxation, Financial Planning, or ERP Systems.
Knowledge of hospitality finance systems and hotel accounting platforms.

Experience

10–15 years of experience in Finance & Accounts.
Minimum 3 years in a Finance Manager, Assistant Finance Manager, or equivalent leadership role.
Mandatory experience in Hotels, Resorts, Hospitality, or Food & Beverage businesses.
Experience managing end-to-end finance operations independently.
Strong exposure to budgeting, financial reporting, treasury, taxation, compliance, inventory control, and revenue audits.
Experience working closely with hotel operations teams and business leadership.

Technical Competencies

Financial Accounting & Reporting
Hotel Revenue Accounting
Budgeting & Forecasting
Cost Control & Profitability Analysis
Treasury Management
GST & Direct Taxation
Audit & Compliance Management
Internal Financial Controls
MIS & Financial Analytics
Advanced Excel
ERP & Hotel Management Systems

Behavioural Competencies

Business Acumen
Strategic Thinking
Analytical Ability
Problem Solving
Leadership & Team Management
Attention to Detail
Ownership & Accountability
Integrity & Ethical Conduct

Manager Finance & Accounts