Position Summary:

The Program Coordinator role provides operational and administrative support to project teams to ensure effective coordination, reporting, and execution of day-to-day project management activities. The role focuses on driving organizational discipline, maintaining project hygiene, supporting stakeholder communication, and ensuring smooth execution of program management processes.

The individual is expected to work in a structured and detail-oriented manner while collaborating across multiple stakeholders, functions, and systems.

How You'll Make an Impact (key responsibilities of role)

Stakeholder & Meeting Coordination

Schedule and manage meetings across teams
Prepare agendas, materials, and logistics
Coordinate leadership reviews and maintain calendars

Documentation & Follow-ups

Capture meeting minutes, decisions, risks, and actions
Maintain action trackers and ensure closure
Publish structured updates and governance records

Project Governance & Reporting

Prepare weekly/monthly reports and review decks
Consolidate updates from workstreams
Track milestones, risks, issues, and dependencies (RAID)
Ensure accuracy of reporting data

Jira & Task Tracking

Maintain tickets, epics, and backlog hygiene
Track sprint progress and updates
Ensure timely task closure

Procurement Coordination

Support PR/PO documentation and approvals
Raise and track POs in Ariba or similar tools
Coordinate with finance, vendors, and stakeholders

Documentation & Process Management

Maintain repositories and version control
Support templates and governance artifacts
Ensure audit-ready documentation

What You Bring (required Qualification And Skill Sets)

Bachelor's degree in business administration, Engineering, Management, Commerce, or related field, with 3-8 years experience
Good to have 3–8 years of experience in PMO, project coordination, program support, operations support, or administrative coordination roles
Experience supporting enterprise or cross-functional projects is preferred
Strong organization, multitasking, and follow-through
Effective stakeholder communication
Structured documentation and reporting skills
Understanding of project governance basics
MS Office, Jira, SharePoint/Confluence, Ariba (or similar)
Ownership and accountability, Attention to detail, Collaboration and professionalism
Adaptability in dynamic environments

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