Business unit: Integrated Facilities Management
Reporting to: Assistant Workplace Manager
The ideal candidate should be from Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises.
He/she will be responsible to plan, coordinate & implement various events at the Pune office.

Mandatory Requisite:

Candidate who has experience in managing Events, Client visits, Expat visit.
Hospitality background with extensive experience in managing / coordinating with various Stake holders in office premises.
Responsible to plan, coordinate & implement various events at the Pune site.

Duties & responsibilities

Greeting clients and setting a positive office atmosphere and assisting visitors in a professional and friendly manner.
Maintain office decorum 3rd floor reception area, work caf area and board room area.
Managing and knowledgeable about handling visitor management system/process.
Answering the phone, taking messages or calls to respective departments.
Creating and maintaining updated documents and spreadsheets for stock/inventory when necessary.
Recording meeting minutes and dictations when necessary.
Scheduling and confirming appointments & meetings if any
Assisting on requirements of SEZs entry process related to vendor material entry or office video shoot by vendors, challans and keep it securely.
Events flower arrangements, JLL attendance, background verification
Ensure that quality of the services is always maintained at highest levels and work on further improvements.
Reports unsafe / abnormal conditions and unusual occurrences to the concerned team
Received customer suggestion and make necessary improvements

Performance objectives

Key skills

Employee specification

Event Executive