Executive - Operation

Job Title	Executive- Operations
Function	Operation
Reporting to	Area Operation Head
	Responsible for ensuring timely, accurate and profitable delivery of shipments to customers through effective management of all inbound operations at the Service Center . Responsible for ensuring timely pickup of shipments from the customers and connecting them onto the network as per the set cut offs

Key Responsibilities

Responsibilities

Ensure adherence to the operational workflows and standard operating procedures (SOPs) defined for service center inbound operations
Monitor the daily in scan and out scan of shipments and related paperwork
Check pre-alerts to track daily loads at the service centers and plan delivery schedules accordingly
Conduct daily staff briefings, including communication regarding any operational changes, route changes etc
Check and hand over delivery sheets to the delivery staff
Ensure safe, timely and profitable delivery of shipments to customers and reduce instances of undelivered shipments, RTOs etc
Handle all exception cases at the service center and communicate the same to Hubs, Origins and Customer Services for resolution
aily basis recheck exceptions of the previous day and ensure follow up of the same
Ensure safe handling of all shipments at the service center and report any damaged cases to the origin
Handle security exceptions in the service center along with the security team
Conduct regular audits of deliveries and status updates to ensure correctness of information flow to clients
Monitor expenses by way of adherence to vehicle log checks daily and ensure timely reimbursement of fuel conveyance expenses to staff/ PDA
Ensure daily updation, allocation and collection OTM machines for deliveries.
Collect COD cash collected by the delivery staff, cross check the same with the delivery sheet and submit the same to the branch cashier
Monitor performance of staff in the Service Centre and ensure conduct of trainings for regular staff, PDAs, etc. in line with the training programmes designed centrally
Ensure adequate manning in terms for full-time employees, PDAs etc
Generate and maintain MIS related to the service center

Operational

Ensure adherence to the operational workflows and standard operating procedures (SOPs) defined for service centre outbound operations
Monitor the daily in scan and out scan of shipments and related paperwork
Conduct daily staff briefings, including communication regarding any operational changes, route changes etc
Distribute pickups among the team and ensure timely pickups from regular customers as per the agreed cut-off times
Reduce nil pickup wastages among regular pickup clients through feedbacks, visits to clients, teleinteraction & overall monitoring of staff wise productivity
Ensure correctness of cash sale bookings in terms of pick up address, pickup times etc Report pickup exceptions to Customer Service /Sales as feedback
Ensure timely and correct data capture for all pickups
Ensure timely deposit of the cash sales amount collected to accounts
Ensure timely connection of outbound loads onto hubs /warehouse to enable delivery commitments
Monitor and review operations processes on sorting and bagging of shipments
Monitor expenses by way of adherence to vehicle log checks daily and ensure timely reimbursement of fuel conveyance expenses to staff
Audit of AWBs (Air Way Bills) to detect AWB filling errors and data entry errors for improvement
Monitor Net Service Levels and take corrective actions, if any
Support sales in bills distribution & collections
Ensure safe handling of all shipments at the service center Handle security exceptions in the service center along with the security team
Monitor performance of staff in the Service Centre and ensure conduct of trainings for regular s taff, PDAs, etc. in line with the training programs designed centrally
Ensure adequate manning in terms for full-time employees, PDAs etc
Generate and maintain MIS related to the service center

People

.Provide direction, guidance and support to employees to help them discharge their duties effectively

Operations Executive : JLH