Location: Chandivali, Mumbai

Experience: 2–5 Years

Employment Type: Full-Time

About Swan Solutions

Swan Solutions & Services Pvt. Ltd. is a leading IT Infrastructure and Digital Transformation company with over 35 years of industry experience. We specialize in Cloud, Infrastructure, Networking, Security, Data Protection, Managed Services, and Enterprise Solutions, serving BFSI, PSU, Government, and Enterprise customers across India.

Role Overview

We are looking for a detail-oriented and proactive Tender Submission Executive to manage end-to-end tendering activities across Government and Private sector opportunities. The ideal candidate should have experience in tender documentation, bid management, GeM portal operations, compliance management, and coordination with internal and external stakeholders.

Key Responsibilities

Tender Identification & Analysis

Monitor GeM, CPPP, State Tender Portals, and other procurement platforms.
Identify relevant tender opportunities aligned with company offerings.
Review tender documents, RFPs, RFQs, BOQs, and eligibility criteria.
Analyze technical and commercial requirements.

Tender Documentation & Compliance

Prepare and compile technical and commercial bid documents.
Coordinate collection of company credentials, OEM authorizations, certifications, and financial documents.
Ensure compliance with all tender requirements and submission guidelines.
Manage EMDs, Bank Guarantees, and other mandatory bid-related documentation.

Coordination & Bid Management

Coordinate with Sales, Technical, Finance, Procurement, and OEM teams.
Follow up with stakeholders to ensure timely submission of documents.
Maintain bid schedules and submission timelines.

Tender Submission

Upload and submit bids through GeM, CPPP, and other e-procurement portals.
Ensure accurate, complete, and error-free bid submissions.
Meet submission deadlines without exception.

Post-Submission Activities

Respond to tender-related clarifications and queries.
Participate in reverse auctions where applicable.
Track tender outcomes and maintain submission records.

Reporting & MIS

Maintain records of submitted tenders and bid status.
Prepare MIS reports for management review.
Track won/lost opportunities and maintain bid performance data.

Required Skills

Tender Submission & Bid Management
GeM Portal Operations
Government Tendering Process
RFP, RFQ, BOQ Management
Compliance Documentation
EMD & Bank Guarantee Handling
OEM & Vendor Coordination
Strong Documentation Skills
MS Excel, Word & PowerPoint

Preferred Experience

IT Infrastructure
Networking Solutions
Cyber Security Solutions
Data Center Technologies
Cloud Solutions
System Integration Industry

Qualification

Graduate in any discipline (B.Com, BBA, BE/B.Tech preferred)

What We Offer

Opportunity to work on large-scale Government and Enterprise projects
Exposure to leading OEMs and technology solutions
Growth-oriented work environment
Learning and development opportunities