Job description

Summary

We are seeking a highly skilled Contracts Management Specialist with 4-5 years of experience in administration, regulatory compliance, and risk management. The ideal candidate will be responsible for overseeing contract reviews, certifications, and regulatory disclosures while ensuring strict adherence to legal and corporate policies. This role demands exceptional negotiation skills, attention to detail, and a deep understanding of contractual and compliance frameworks.

Your role in our mission

As a Contracts Management Specialist, you will play a pivotal role in ensuring contractual integrity, mitigating risks, and driving adherence to regulatory requirements. You will collaborate with internal teams, and stakeholders to manage compliance processes and ensure operational excellence.

Key responsibilities include:

Compliance Management

Establishing and maintaining an internal schedule to verify adherence to contractual obligations and regulatory requirements.
Overseeing the analysis of data to ensure business controls and data integrity.
Reviewing findings and advising management on areas of non-compliance and necessary corrective actions.
Coordinating periodic certifications, and other disclosure-based documentation required by contracts and regulatory bodies.
Maintaining records, schedules, and working papers for internal and external audit processes.

Regulatory & Certification Oversight

Acting as the point of contact for all company certifications and disclosure-based compliance requirements.
Managing the preparation of certifications and regulatory disclosures in response to contract obligations and Requests for Proposals (RFPs).
Maintaining a database of certification and disclosure responses and ensuring timely updates.
Coordinating with subject matter experts (SMEs) to validate and confirm certification responses.
Escalating complex compliance queries to senior leadership for interpretation and approval.

What we're looking for

Education:

Bachelors degree in Pre-law, Business Administration, or a related field preferred.

Experience:

4-5 years in contract administration, compliance, and risk management.
Strong experience in contract negotiation, audit processes, and regulatory reporting.

Skills & Expertise:

Strong understanding of contract management best practices, legal compliance, and business controls.
Excellent documentation skills.
Proficiency in regulatory certifications and disclosure management.
Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and contract management tools.
Strong organizational, analytical, and problem-solving skills.
Ability to manage confidential information with integrity and discretion.
Exceptional communication and leadership skills, with the ability to collaborate cross-functionally.
Strong ability to work independently, prioritize multiple projects, and meet tight deadlines.

What you should expect in this role

A dynamic and highly regulated work environment with significant responsibility in compliance and contract management.
A collaborative culture that values precision, accountability, and strategic problem-solving.
Professional growth through exposure to high-value contracts and regulatory frameworks.

Work Environment

This role operates in a corporate setting, requiring close collaboration with legal, procurement, and compliance teams.
Flexibility in working hours may be required to support global operations and regulatory deadlines.

Contracts Specialist

Contracts Management Specialist