HR Technology Specialist, HRMS

Department: Human Resources

Location: Viman Nagar, Pune 411014

Reporting to: Senior HR Business Partner, China

Working hours: 11:00 A.M. to 7:30 P.M. IST, Monday to Friday

About Optimas International

Optimas International is a technology-enabled industrial distributor specialising in fasteners, components, inventory management, and supply chain solutions across APAC and EMEA. Working with domestic and global manufacturing partners, the company delivers engineering led and digitally enabled programmes that improve operational efficiency, quality, supply chain resilience, and profitability. With strong regional expertise and scalable capabilities, Optimas International supports customers with dependable supply, operational insight, engineering support, and consistent service across international markets.

Role Summary

We are looking for a seasoned HR Technology Specialist to lead the administration, optimisation, and evolution of our HR systems landscape, with primary ownership of UKG and extended responsibility for Jobvite (ATS) and Docebo (LMS). This role sits at the intersection of HR, technology, and data, and is pivotal in enabling a scalable, efficient, and insight driven people function across our global organisation.

In addition to ensuring operational excellence across existing platforms, the role will play a key part in shaping and delivering our future HRIS strategy. This includes supporting system evaluation, design, and implementation as part of a broader HR transformation agenda. The role requires close collaboration with HR, IT, external partners, and regional stakeholders to translate business priorities into robust, future ready system solutions.

Key Responsibilities

HR Systems Ownership and Operations

Own the end to end administration, configuration, and performance of UKG as the core HR system
Oversee the effective functioning of Jobvite and Docebo, ensuring a seamless and consistent user experience
Ensure high standards of data integrity, system security, and access governance across all platforms
Manage system configurations, workflows, roles, and ongoing enhancements
Act as the central point of expertise for HR systems, driving issue resolution and operational stability

Process Excellence and Optimisation

Drive standardisation, simplification, and automation of HR processes across the employee lifecycle
Enhance system utilisation by reducing manual dependencies and improving digital adoption
Continuously identify opportunities to improve efficiency, scalability, and user experience

HRIS Transformation and Delivery

Support the evaluation and selection of future HRIS solutions aligned to business strategy
Contribute to requirements definition, process design, and solution architecture
Play an active role in implementation activities including data migration, testing, and deployment readiness
Partner with HR, IT, and vendors to ensure successful delivery and transition to a future state ecosystem

Stakeholder Engagement and Change Enablement

Partner with HR and business stakeholders across multiple geographies to understand and address evolving needs
Translate complex business requirements into scalable system solutions
Enable adoption through structured training, communication, and user support
Operate effectively across regions, balancing global consistency with local requirements

Data, Reporting, and Insights

Design and deliver robust HR reporting and dashboards to support operational and strategic decision making
Ensure accuracy, consistency, and governance of HR data across systems
Leverage data to generate insights, identify trends, and support workforce planning and analytics

Governance, Risk, and Compliance

Ensure adherence to data privacy and regulatory requirements including GDPR and applicable local laws
Maintain comprehensive documentation of system configurations, processes, and controls
Support audit requirements and strengthen governance frameworks across HR technology

Essential

Skills and Experience

5 to 7 years of experience in HRIS or HR technology roles with strong systems administration exposure
Proven experience with UKG or comparable enterprise HR platforms
Experience managing integrated HR ecosystems including ATS and LMS platforms such as Jobvite and Docebo
Strong understanding of end to end HR processes across the employee lifecycle
Experience supporting global or multi country HR operations
Strong analytical capability with a data driven approach to problem solving
Demonstrated ability to manage stakeholders across geographies and time zones
Strong communication skills with the ability to translate technical concepts for business users

Desirable

Experience supporting HRIS transformation or implementation programmes
Exposure to data migration, system testing, and process reengineering
Understanding of system integrations and HR data architecture
Experience within a shared services or global capability centre environment
Familiarity with reporting and visualisation tools such as Power BI

Preferred Qualifications

Bachelor's degree in Human Resources, Business, Information Systems, Computer Science, or a related discipline
Relevant certifications in HR systems or technology platforms would be advantageous

Personal Attributes

Solution oriented with a strong sense of ownership and accountability
High attention to detail, particularly in relation to data and systems accuracy
Adaptable and comfortable operating in a dynamic, evolving environment
Collaborative and able to influence across functions and seniority levels
Committed to continuous improvement and professional growth

Success Measures

Sustained data accuracy and system reliability across HR platforms
Increased adoption and effective utilisation of HR technology
Measurable improvements in process efficiency and automation
Strong stakeholder satisfaction across regions
Successful delivery of HRIS transformation and enhancement initiatives