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Asset and Vendor Lead – Roles Responsibilities

An Asset and Vendor Lead is responsible for managing the complete lifecycle of IT/business assets while ensuring effective vendor governance, procurement control, compliance, and cost optimization. The role acts as a bridge between IT, Procurement, Finance, Operations, and external vendors.

Key Roles Responsibilities

Asset Lifecycle Management
Manage end-to-end lifecycle of IT assets:

Procurement
Allocation
Deployment
Maintenance
Upgrade
Recovery
Disposal

Maintain accurate inventory records in ITAM/CMDB tools.
Ensure asset tagging, tracking, audits, and reconciliation.
Monitor warranties, AMC contracts, and asset refresh cycles.
Handle onboarding/offboarding asset allocation and recovery.
Ensure secure disposal and data sanitization of retired assets.
Vendor Management
Manage relationships with OEMs, suppliers, logistics partners, and support vendors.
Conduct vendor evaluations and performance reviews.
Monitor SLA/KPI adherence and service quality.
Handle vendor escalations and issue resolution.
Negotiate pricing, renewals, contracts, and commercial terms.
Maintain vendor compliance documentation and contract repository.
Procurement Financial Control
Raise purchase requisitions and coordinate PO processing.
Compare quotations and finalize cost-effective procurement.
Track invoice processing and payment follow-ups with Finance.
Support budgeting, forecasting, and cost optimization initiatives.
Identify opportunities for vendor consolidation and savings.
Compliance Audit Management
Ensure compliance with licensing, procurement, and audit policies.
Maintain software license repositories and entitlement records.
Support internal/external audits and stock verification activities.
Ensure adherence to ITIL, ISO, security, and governance standards.
Reporting Governance
Prepare dashboards and MIS reports for:

Asset utilization
Vendor performance
SLA adherence
Procurement status
Cost analysis

Track KPIs and continuous improvement initiatives.
Present operational and financial insights to leadership.
Operational Coordination
Coordinate with Service Desk, Infra, Security, and Procurement teams.
Support hardware/software deployment activities.
Ensure timely asset readiness for new joiners and projects.
Manage escalations related to assets and vendors.

Key Skills Required

IT Asset Management (ITAM)
Vendor Contract Management
Procurement Negotiation
Inventory Control
Budgeting Cost Optimization
SLA/KPI Management
Audit Compliance Handling
Excel / Reporting / MIS
ITIL Service Management Knowledge
Communication Stakeholder Management

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IT Asset & Vendor Lead