Position Summary:

We are seeking a highly organized, proactive, and detail-oriented, energized Executive Assistant to provide top-level administrative and strategic support to our Chief Executive Officer (CEO). This role is instrumental in helping the CEO manage internal and external priorities, maintain efficiency, and maximize productivity in a fast-paced, high-stakes environment. The ideal candidate will have strong communication skills, a discreet and professional demeanor, and a background supporting C-level executives—preferably in finance, investor relations, or corporate advisory sectors. We are not looking for a mere secretary, we are looking for someone with high aptitude that can take on a significant amount of burden away from the CEO.

Key Responsibilities:

Administrative & Executive Support

Manage and optimize the CEO's calendar, including scheduling meetings, calls, and travel.
Prepare agendas, take minutes, and follow up on action items from executive meetings.
Coordinate complex domestic and international travel, accommodations, and itineraries.
Handle confidential correspondence and documents with discretion.

Communication & Stakeholder Coordination

Act as a liaison between the CEO and internal teams, clients, board members, investors, and other stakeholders.
Draft, edit, and proofread executive communications, reports, investor memos, and presentations.
Screen and prioritize emails, calls, and other forms of communication.

Travel and Logistics:

Organize complex travel itineraries (domestic & international), including visa arrangements, accommodations, transportation, and expense reporting.
Ensure seamless end-to-end travel experience aligned with the CEO's preferences.

Strategic & Project Support

Assist with research, data collection, and preparation of briefing materials for investor meetings, conferences, and strategic planning.
Monitor deadlines, KPIs, and strategic project timelines to ensure the CEO's priorities are met.
Coordinate investor-related events, roadshows, and client onboarding.
Review documents, reports that are submitted to the CEO, to streamline and reduce his time and efforts.

Office & Operational Management (if applicable)

Oversee select operational tasks and vendor coordination related to office management or team logistics.
Collaborate with the HR or operations team for recruiting, onboarding, or team engagement activities.

Qualifications:

Required:

Bachelor's degree in Business Administration, Communications, Finance, or related field.
5+ years of experience supporting a CEO or senior executive, preferably in investor relations, finance, or professional services.
Exceptional organizational, time management, and multitasking skills.
Strong written and verbal communication skills.
High level of professionalism and discretion.
Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools (Zoom, Slack, etc.).

Executive Assistant to Chief Executive Officer